This position is located in the Associate Director's Office and serves as a resource person, providing administrative leadership and coordination in the development, implementation, evaluation, interpretation, revision and, when necessary, corrective action of applicable administrative functions, activities, operations, and programs as delegated. ***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Duties

The list of duties is extensive, information below provides a brief overview. Duties include and are not limited to the following: Administrative Management Provides for the overall administrative management for the Assistant and Associate Director. This may include interpreting administrative policies, developing implementing local policies, defining administrative requirements, and/or providing advice to top management on related issues. Supports administrative systems to ensure review of national policy by the area of responsibility to support update to local procedure, protocol, or other requirements. Advises on composition/format, reviews and evaluates submissions for quality, appropriate coordination, consistency, logic, soundness of recommendations, and compliance Furnishes information on procedures, directives, and policy Ensures the integrity and effectiveness of the defined system of records Analyzes management plans; determines impact on administrative processes Assignments include and are not limited to: Timekeeping management/monitoring Equipment Inventory List (EIL) maintenance Conference Room schedule Interactive facility map maintenance Talent Management System (TMS) Administrator duties. Coordinates continuing education for the Associate and Assistant Director staff Acts as the liaison with Human Resource Management for a wide range of personnel-related matters including Staffing and Employee/Labor Relations activities Serves as the primary ADPAC for the Associate and Assistant Director; participates on the ADPAC Committee Program Analysis Ensures compliance with national and VA requirements including the Office of the Inspector General, The Joint Commission, and visits by Veteran Service Organizations Resolves or assists in resolving a variety of problems Triages the importance of issues, identify key staff as resources, and make prompt decisions Provides management assistance for relevant councils, committees, and meetings Monitors actions with designated time frames and deadlines Participates in planning and conduct of special projects/studies to analyze, evaluate, and provide recommendations Determines pertinent issues and collects relevant information Work Schedule: Monday-Friday, 0800-1630hrs Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD22127O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/29/2024. TO QUALIFY FOR THIS POSITION AT THE GS-09 LEVEL YOU MUST MEET THE FOLLOWING CRITERIA: SPECIALIZED EXPERIENCE: At least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service that has given me the particular knowledge, skills and abilities required to successfully perform the duties this position. Specialized experience consists of performing a wide variety of administrative duties in functional areas including equal opportunity, merit promotion, employee/labor-management relations, and position management; performing personnel management operations; Participates in the planning and conduct of special projects; Researches and analyzes problems, issues and program requirements; Conducts SharePoint management and monitoring activities, workflow, and form development. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Attention to Detail Manages and Organizes Information Problem Solving IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements/Work Environment: The work is primarily sedentary, although some slight physical effort may be required. Work is typically performed in an adequately lighted and climate-controlled office. May require occasional travel. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address William S Middleton Memorial Veterans Hospital 2500 Overlook Terrace Madison, WI 53705 US
• Name: Lisa Maddox
• Phone: 608-256-1901 X18603
• Email: [email protected]