*This is not a Tenure Track position. Academic tenure is based upon performance and approval of the faculty and may be considered after initial or subsequent 3-year appointment period. Selectee may be offered an initial appointment with tenure if their academic credentials warrant such action. Performs faculty duties in the Department of Education, in the Graduate School of Engineering and Management at AFIT.

Duties

The AFIT Registrar ensures compliance with DoD and Dept of Education accreditation and policy guidance. The primary purpose of this position is to administer policies and processes in the collection of all student academic related records. Serves the lead role of course and final examination scheduling and classroom management, as well as maintenance of the academic calendars (term and suspense), student registration, grade reporting, and maintenance of the tools to monitor student progress toward graduation. The AFIT Registrar provides leadership and oversight to all aspects of the office of the Registrar. Provides advice, assistance, and training to faculty, staff, students, administration and educational community per AFIT EN Operating Instructions (ENOI), AFIT policy letters, Air Force Operating Instructions, guidelines of external accrediting agencies, Higher Learning Commission (HLC) of North Central Association of Colleges and Schools (NCA) and Accreditation Board for Engineering and Technology (ABET). Participates in Academic Review Boards and actively participates in external professional organizations/associations/work groups. Develops and publishes the official academic catalog, final exam schedule, technical studies schedule, quarterly section schedule, etc. Maintains Registrar web pages and publishes academic calendar. Develops academic program and course records. Supports the creation and maintenance of course schedules, and graduation. Maintains academic program and course revisions. Activates/deactivates new academic programs and courses. Preserves archived academic programs and courses. Maintains academic records including: grade changes, change of credit hours, awarding of degree, list of approved degree titles, awarding of grades, roster retention. Verifies enrollment for current students, former students, and student loan deferment. Audits transcripts including: academic, doctoral, master's undergraduate, and certificates. Audits academic programs, specializations, majors, requirements, GPA rosters, grade reports, honors listings, etc. Supports, implements and maintains technical software required for academic business processes. Analyzes applicant's previous academic record against AFIT admission criteria for the programs requested by prospective students. Makes decisions to admit, declare academically eligible/ineligible for admission, informs prospective students about final decisions. Follows guidance to ensure student evaluations are completed IAW established policies and in a timely manner. Ensures student evaluations are disbursed to appropriate servicing Human Resource agency for all types of students. Implements and coordinates onboarding and orientation for new students in coordination with academic leadership. Position attends meetings, prepares presentations and reports to all levels of leadership. Advises and provides counsel to employees regarding policies, procedures, and directives of management. Selects or recommends selection of candidates for vacancies, promotions, details, and reassignment in consideration of skills, qualifications, and mission requirements. Develops, modifies, and/or interprets performance standards. Explains performance expectations to employees and provides regular feedback on strengths and weaknesses. Holds employees responsible for satisfactory completion of work assignments.

Requirements

• U.S. Citizenship is required.
• Males must be registered for Selective Service, see www.sss.gov.
• Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
• Shift work and emergency overtime may be required.
• Employee must maintain current certifications.
• Incumbent may be required to serve a one-year trial period.
• Candidates are not required to have active duty service or veterans’ preference to be referred and considered. All qualified candidates who meet the recruitment assessment criteria will be referred to the selecting official.
• The selected candidate will be subject to a security investigation leading to successful completion of a background investigation with a favorable adjudication. (1 of 2)
• The selectee's failure to meet this requirement will be grounds for termination. This is a Secret position. (2 of 2)
• Essential qualities expected of every Registrar include the personal attributes of integrity, industry, cooperation, initiative, and breadth of intellectual interests.
• Travel by military or commercial transportation to gather ideas for improving the curriculum, establish research contacts and agreements, conduct research, and present results of research may be required.
• Initial appointment is under Schedule A appointing authority, Excepted Appointment Not-to-Exceed 3 years.
• At the time of the expiration of the initial appointment an employee who adequately demonstrates professional competence can be extended in increments up to 3 years or for an indefinite period.
• An initial appointment can be allowed to expire for an employee who does not adequately demonstrate professional competence.
• The appointment cannot be converted to a permanent tenure in the competitive service.
• This job is being filled by an alternative hiring process and is not in the competitive civil service. This is an Administratively Determined position in the excepted service.
• All federal employees are required to have direct deposit.
• Recruitment and/or retention incentives may or may not be used.
• Permanent Change in Station (PCS) cost are not authorized.
• This is not a drug testing designated position.

Qualifications

Conditions of Employment Continued Term appointment may be extended to the maximum period allowed by law without further competition. NOTE: Current federal civilian employees may apply for this position and if selected, a break in service of at least 3 days may be required prior to appointment to this position. Incumbent may be required to serve a one-year supervisory probation period. Qualifications Masters degree and a minimum of 3 years of experience in a Registrar's office, and school admissions function, to include some supervisory experience. Significant expertise with Student Information Systems (experience in SAP's Student Lifecycle Management is preferred). Experience managing a budget including preparing, reviewing, and defending budget requests. Demonstrated ability to navigate complex organizations, including evidence of innovative thinking and problem solving. History of working collaboratively and professionally with students, faculty, staff, peers, senior leaders, office staff, and other constituents to set and achieve institutional goals. Strong technical and analytical skills, including the ability to review school processes and utilize data to recommend and/or implement improvements to university and government leadership chains. Understanding of the student data steward role and knowledge of best practices across higher education regarding institutional data governance. Possess the ability to communicate clearly and expertly (in English) in both verbal and written forms concerning academic, administrative, and technical subject matters. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: This position has a positive degree requirement or education forms the basis for qualifications, you MUST submit Doctoral transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

If selected, you will be requested to provide original copies of OFFICIAL transcripts for degrees being pursued or obtained (or letter of degree completion if an OFFICIAL transcript is not available due to recent graduation) to support your educational claims as stated in your curriculum vitae. Your transcripts must also reflect the degree awarded/conferred date.

Contacts

• Address Wright Patterson AFB Tenants 2000 Allbrook Drive Wright Patterson AFB, OH 45433 US
• Name: Total Force Service Center
• Phone: 1-800-525-0102
• Email: [email protected]