This position is located in the Department of Health and Human Services, Assistant Secretary for Planning and Evaluation, headquartered in Washington, District of Columbia.

Duties

WHAT YOU'LL BE DOING DAY TO DAY As a Staff Assistant, you will use your knowledge of and experience with the Assistant Secretary for Planning and Evaluation to optimize business results and customer experience by: Serving as a staff assistant performing a wide variety of administrative duties, based on knowledge of supervisor's priorities and interests concerning current HHS issues. Working with ASPE's senior leadership team to streamline requests from the OS while insuring that each response is crafted in a timely manner with diligence and accuracy. Locating, selecting, and citing reference materials; reviewing publications, reports and news items; verifying facts and statistics; and various other activities which have the objective of facilitating and increasing the relative efficiency of the decision-making process. Independently receiving and determining disposition of telephone calls and visitors from high level officials from HHS and key government agencies. Scheduling and maintaining the appointment calendar for Deputy Associate Secretary (DAS), Associate Deputy Associate Secretary (ADAS) and/or Division Directors. Coordinating and assembling of research and background information in advance of important meetings, conferences, discussions, and other events, working with other office staff members as necessary.

Requirements

• U.S. Citizenship required.
• Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov
• Suitable for federal employment.
• Meet time in grade restrictions by the closing date of the announcement.
• Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
• Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
• All qualification requirements must be met by the closing date.
• Financial disclosure statement may be required.
• Probationary (or trial) period may be required.

Qualifications

WHAT WE ARE LOOKING FOR Minimum Qualifications: For GS-09: A. Must have at least one year of specialized experience, equivalent to the GS-07 grade level in the Federal service that includes at least two of the following: 1. Arranging and coordinating meetings, and appointments; 2. Performing travel related activities (i.e., scheduling, processing vouchers, etc.); 3. Preparing documents and reports using automated system software such as Word, WordPerfect, Excel, Access and Outlook calendar. OR B. Must have a master's or equivalent graduate degree or two (2) full years of progressively higher level graduate education leading to such a degree in a field of study directly related to the position or LL.B. or J.D., if related. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. OR C. Must have a combination of experience as described in "A" above and education described in "B" above. For GS-11: A. Must have at least one year of specialized experience, equivalent to the GS-09 grade level in the Federal service that includes at least two of the following: 1. Arranging logistics for meetings, including scheduling the time, space, equipment, and coordinating with participants; 2. Drafting and reviewing official correspondence; 3. Serving as principal administrative contact and liaison for internal and external contacts. OR B. Must have a Ph.D. or equivalent doctoral degree or three (3) full years of progressively higher level graduate education leading to such a degree in a field of study directly related to the position or LL.M., if related. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. OR C. Must have a combination of experience as described in "A" above and education described in "B" above. For GS-12: Must have at least one year of specialized experience, equivalent to the GS-11 grade level in the Federal service that includes at least two of the following: 1. Coordinating and planning administrative functions such as troubleshooting office support issues, scheduling meetings and conferences, controlling correspondence, and appointment calendars for management; 2. Researching and interpreting information needed to prepare reports, and to respond to requests for information. 3. Establishing procedures to improve the effectiveness and efficiency of operations. Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. Do not copy and paste the duties, specialized experience, or occupational application questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. OPM Qualification General Policies Website

Education

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov.

Note: Applications can be accepted from students who expect to complete qualifying education within 9 months from the date of application. Education was completed successfully before the applicant can be appointed.

Contacts

• Address Assistant Secretary for Planning and Evaluation 200 Independence Avenue, SW Washington, DC 20201 US
• Name: SROC Help Desk
• Email: [email protected]