Incumbent provides assists and advises the Clinical Director by managing the administrative functions within the department through the performance of a variety of office administrative duties related to financial management, human resources, and administrative services; and other duties in support of medical section of the Service Unit. Incumbent also provides service unit telephone coverage functions and liaison duties.

Duties

Receives, routes, and handles incoming and outgoing materials such as controlled or routine correspondence, reports, memoranda, and other forms of written communication. Organizes meeting folders/documents and takes and transcribes meeting minutes. Enter information into established databases and similar systems, which track various administrative activities of the organization. Manage appointment, meeting, and provider duty schedule and serve as point of contact. Receive calls and visitors from within and outside the organization. Perform various administrative tasks such as purchasing supplies and equipment, establishing and maintain filing system, timekeeping, and preparing and processing travel of staff.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. BASIC REQUIREMENT(S): GS-05 - 1 year of specialized experience with the particular knowledge, skills and abilities to successfully perform the duties of this position. This experience is related to the work of the position and equivalent to at least the GS-04 level in the Federal service. OR 4 years of education beyond the high school level. Education was obtained in an accredited business, secretarial or technical school, junior college, college or university. GS-06 - 1 year of specialized experience that equipped me with the particular knowledge, skills and abilities to successfully perform the duties of this position. This experience is related to the work of the position and equivalent to at least the GS-06 level in the Federal service. In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below. MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: GS-05 - 1 year specialized experience at the GS-04 level. Experience to include: Create correspondence in proper formats utilizing word processing programs; maintain manual and electronic calendars to add, delete or change meetings; serves as a receptionist or point-of-contact for an office; maintaining electronic and hard copy files; inputting data into an automated timekeeping system; input data into an electronic database for procurement of equipment and supplies. GS-06 - 1 year specialized experience at the GS-05 level. Experience to include: Performs administrative processes such as time keeping; preparing records for processing; scheduling for upper management using electronic calendars; respond to complaints from the public; compile information from a variety of sources to prepare reports; prepare and submit supply requisitions according to established rules. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

This position has an education requirement. You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.

Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Red Lake Service Unit 24760 Hospital Drive Red Lake, MN 56671 US
• Name: Janell Ward
• Phone: 202-597-1220
• Email: [email protected]