Organizational Location: The incumbent is the Employee Travel Clerk and Agent Cashier for the Southern Oregon Rehabilitation Centers and Clinics in White City, OR.

Duties

Major Duties include but are not limited to: EMPLOYEE TRAVEL DUTIES - 60% Reviews travel requests and applicable regulations to determine entitlements and method of travel. Advises on entitlements, administrative leave, reimbursable expenses, and substantiates claims for reimbursement. Independently plans and carries out the successive steps to complete transportation support duties and use accepted practices to resolve problems and deviations. Provides assistance to individuals before, during, and after travel, making route changes or departing from policy because standard routes are not feasible. Reconciles bills and verifies costs when the documentation is unclear and requires extensive research to determine propriety of the rates charged. Trains and advises individuals in the efficient use of the Federal Travel System in use at the time. Maintains the Federal Travel system which includes user profiles and accounting information. Produces various facility level reports for use by management and program offices. Tracks and reports travel costs that are funded from other sources to ensure funds are transferred to/from the station in and expeditious manner. AGENT CASHIER/TELLER DUTIES - 35% Responsible for establishing and maintaining an Agent Cashier office. Designated as an authorized agent of the Treasury Department and is held responsible for the advance of funds received from the Treasury. Submits treasury reports, reconciliation's, disbursements and receipts to the Austin Finance Center. Responsible for maintaining the cash flow so that adequate cash is on hand at all times to operate the daily cashier functions. Determines the need and time for replenishment of funds based upon amounts disbursed during previous periods and known future needs or pre-established schedules. Responsible for preventing access of unauthorized individuals to the Agent Cashier office and must ensure against improper disclosure of the safe combination. Analyzes the work requirements and keeps the supervisor informed of any resource issues (e.g., staff, equipment) necessary to accomplish work assignments. Directs the work of alternate tellers and explains work requirements for new or changed policies, functions, goals, and processes. The incumbent must be flexible and able to determine priorities and establish operating procedures as required. Determines acceptability of a wide variety of documents, including the adequacy of identification material and authenticity of signatures. These documents include, but are not limited to, the following: Treasury checks, including VA pension and compensation checks; Social Security checks; money orders; state and local government checks; certified checks; bond drafts; and cashier checks. Receives, receipts, deposits, and accounts for collections received. These include funds collected from individual patient deposits, institutional award payments, Medical Care Cost Fund (MCCF) collections and reimbursements and refunds from other government agencies. Makes cash payments to patients, employees, and cash replenishments to alternate tellers. These payments include General Post Fund vouchers, patient funds withdrawals, incentive therapy pay, and payments to restricted and institutionalized patients. Determines the appropriate type of payment (e.g. Third Party, Means Test, Co-Payment, or a combination of several types). Once determination is made, the incumbent prepares Field Station Receipts for collections using correct appropriation, reference number of patient accounts and proper accounting information. Required to balance accounts daily to assure that the disbursing fund and collections are properly accounted for. The records of tellers are verified to account for any collections received or disbursements made. MEETING NOTETAKER - 5% Responsible for recording minutes at monthly committee meetings. Responsible for creating the agenda prior to the meeting using information gathered from committee participants. Responsible for posting the agenda and linked items on the overhead projector during meetings Prepares the minutes within one week after the meeting and routes them for management review and approval. Must be a qualified typist. Preferred Experience: Knowledge of Federal Travel Regulations and VA Travel Policy, Knowledge of Concur Travel System, Strong customer service skills, Strong organizational skills, Detail and deadline oriented, Ability to research information and read policy if information is not known, Ability to multitask. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: This is not a telework position. Virtual: This is not a virtual position. Position Description/PD#: Transportation Assistant (OA)/PD903050 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet Time-In-Grade & Specialized Experience within 30 days of this announcement, 01/18/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Working knowledge of all banking, Treasury Department, and accounting procedures and policies; Must be thoroughly familiar with all VA and Treasury regulations, Interim Issues, guidelines, Patients Funds regulations, and other government or banking publications that relate to the Agent Cashier operations and in determining acceptability of payments and/or disposition of documents and cash items; Maintenance and withdrawals from a depository checking account; pharmacy, inpatient and outpatient copayments; third party drafts; and VISNMaster Card credit card payment systems; Understands debit and credit principles of each disbursement or collection in order to maintain, balance, and close accounts in an accounting system with extensive subdivision of accounts; Analyze numerous accounts and determine the need and type of adjustments necessary to reconcile and balance accounts. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. Please note: In addition to meeting experience requirements, applicants for this position must show possession of the following proficiency: Ability to type 40 words per minute. Applicants may meet this requirement by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. You will be rated on the following Competencies for this position: CommunicationsComplianceFlexibility Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work may require some physical effort, such as standing, walking, bending, or sitting. Payment documents received from an adjacent office requires reaching back and forth across a small area. Lifting of cash boxes is required for putting the boxes in and taking them out of a large safe. There are no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address White City VA Medical Center 8495 Crater Lake Highway White City, OR 97503 US
• Name: Simone Ball
• Phone: 541-440-1000 X44275
• Email: [email protected]