The Records and Information Management Specialist (RIMS) position is on the Policy and Procedures staff within the Program Administration Division of the Insurance Service. Under the general direction of the Chief, Policy and Procedures, the RIMS has oversight for the Insurance Service organization and facility-wide records management program. The RIMS is the subject matter expert for the Insurance Service Records Management Program.

Duties

Develop and implement facility policies and procedures in accordance with VA and VBA policy, National Archives and Records Administration (NARA) and other applicable federal laws and regulations. Develops standardized file inventory/file plan and indexing approaches, where appropriate, to simplify the use, access, and integration of information within the facility. Receives training and utilizes the acquired training to conduct uniform training to business lines liaisons. Conducts focused monitoring and auditing of records created and maintained by business lines. Maintains a thorough working knowledge of VA/VBA Systems of Records, VA/VBA privacy policy, Freedom of Information Act, Office of Management and Budget, NARA, and other federal laws and regulations. Serve as Alternate Insurance Privacy Officer and Alternate Freedom of Information Act Officer in absence of VBA Privacy and FOIA Officer. Provide Insurance records responsive to Privacy/FOIA requests to VBA Privacy and FOIA Officer. Works to ensure facility compliance with VA/VBA policy, NARA, and other applicable federal laws and regulations for records management program and recommends at the facility and national level Improvements in records management practices. Evaluates and audits records maintained by business lines to ensure work processes and policies related to the information life cycle are adhered to and documented. Facilitates regular interdisciplinary records management committee meetings and participates in other facility committees pertaining to the information life cycle (i.e., records management committee). Identifies and reports problems and deficiencies in the records management program for corrective action. Assists DRMOs/RMTs in identifying resources and responsibilities needed for adequate records management. Promotes and elevates records management practices to facility management in accordance with policy. Evaluates and audits records maintained by business lines to ensure work processes and policies related to the information lifecycle are adhered to and documented. Compiles and presents results to facility leadership for corrective action. Works in conjunction with Regional Counsel, General Counsel, and the Information Security Officer (ISO) to research, determine, document, and implement a process for administering legal holds and the resumption of records destruction.

Requirements

• You must be a U.S. citizen to apply for this job
• Selectees are subject to a background/suitability investigation
• Selective Service registration is required for males born after 12/31/1959
• A probationary period may be required for employees and supervisors

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Time-in-grade: Applicants who are/were federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-12 position you must have served 52 weeks at the GS-11 level. To support your claim of time in grade, you must submit your most recent appointment, promotion, or within grade increase SF-50 (not an award or general adjustment SF-50). Some applicants may have to submit more than one SF-50 to demonstrate their eligibility. See the required documents section for more information. Specialized Experience: To be creditable, specialized experience must have been equivalent to at least the next lower grade level (GS-11) in the normal line of progression for the occupation in the organization. Specialized experience is defined as work that involves: (1) Applying pertinent laws, regulations, policies, procedures, and judicial determination related to veteran's benefits programs or services; (2) Planning, organizing, managing projects, and prioritizing work under time constraints and stressful situations; (3) Securing benefits for veterans using FOIA, Privacy Act, etc. (4) Writing professional and technical information in a clear, logical, and concise manner. (5) Use of software applications to perform statistical analysis of programs/issues and preparing reports and briefings. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the competencies; completion of a work sample, and/or be contacted for an interview. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Office of Personnel Management's group coverage qualification standards, associated individual occupational requirements (IOR), and individual qualification standards covering white collar occupations in the Federal competitive service can be found here.

Education

There is no educational substitution for the GS-12 level.

Contacts

• Address Philadelphia VBA Regional Office 5000 Wissahickon Ave Philadelphia, PA 19144 US
• Name: Ayesha Kelly
• Phone: 726-209-4429
• Email: [email protected]