This position is located in the Office of Research and Engineering. The Office of Research and Engineering (RE) is an investigative office providing scientific and technical expertise for NTSB accident investigations in all modes of transportation. The incumbent will serve as an Administrative Support Specialist and will be responsible for providing mission and administrative support regarding budgetary and personnel issues.

Duties

As an Administrative Support Specialist, GS-0301-09, you will perform the following major duties: Prepares and initiates the processing of office staff requisitions and purchase order requests for items such as equipment, supplies, subscriptions, and maintenance. Maintains a system to track requisitions to ensure they are processed, received, paid, and completed. Completes approved purchases with the office Government Purchase Card (GPC) in accordance with governing requirements and agency policy. Provides follow-up order status updates to requestors. Tracks purchases, receipt of good/services, uploads required supporting documents, and reconciles purchases in accordance with agency guidance. Performs functions within budgetary, personnel, payroll, official travel, procurement, and administrative procedures in support of the Administrative Officer. Ensures compliance with agency and office procedures and in accordance with current laws, rules, regulations, processes, and procedures. Has knowledge of administrative concepts and practices to recommend changes in administrative policies, to devise and implement procedures and office practices, and to anticipate any administrative and program support challenges. Consolidates, monitors, updates, and reports upon all division statistics, performance metrics, and employee information. Anticipates and develops the collection schedule for required information. Develops filing and archival system for storage and ready retrieval of this information and documents these procedures for access by management.

Requirements

• U.S. Citizenship
• Males born after 12/31/59 must be registered for Selective Service.
• Resume and supporting documents (see "How to Apply" section.).
• Suitability for Federal employment.
• Financial Interest in transportation enterprises will be evaluated on a case-by-case-basis.
• Bargaining Unit Position: YES - Bargaining unit represented by NTSB-AFGE Local 2211.
• Direct Deposit is required.
• A probationary period may be required.
• Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level) by the closing date of this announcement. Only experience and education obtained by the closing date of this announcement will be considered.
• This position is being announced concurrently under Public (U.S Citizens) procedures under Vacancy Number RE-12213337-24-RR. To be considered under both Public (US Citizens) and Government-Wide procedures, you must apply to both announcements.
• You may be required to complete a Confidential Financial Disclosure Report, OGE-450, upon entering the position and annually.
• THIS POSITION IS NOT ELIGIBLE FOR REMOTE TELEWORK.
• Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

Qualifications

For the GS-9, You must possess the following: A. Master's or equivalent graduate degree or 2 years of progressively higher level graduate education leading to such a degree or LL.B or J.D., if related. -OR- B. One Year of specialized experience equivalent to the GS-7 grade level in the Federal Service. Specialized experience is experience assisting with reviewing and analyzing administrative functions such as official travel, timekeeping, and Government Purchase Card purchasing; formulating and recommending new and revised administrative policies; maintaining the office calendar, scheduling meetings, and following-up to assure assigned tasks are completed; coordinating conferences, making travel arrangements, preparing agendas, and making necessary arrangements for rooms, seating, and audiovisual or teleconferencing equipment. -OR- C. A combination of education and experience. For more information see link: Miscellaneous Administration and Program Series 0301 (opm.gov) NOTE: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your resume must clearly show the specialized experience and competencies related to this position. Failure to demonstrate how you possess the education, specialized experience and/or competencies will result in an "Ineligible" rating.

Education

As stated in the Qualifications Section.

GENERAL EDUCATION: All academic degrees and coursework must be completed at an institution that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education for it to be credited towards qualifications. For a list of schools that meet these criteria, see https://www.ed.gov/accreditation?src=rn. Applications submitted without the required supporting documents will not be accepted. An unofficial transcript; statement from the institution's registrar, dean, or other appropriate official; or equivalent documentation is acceptable at the time of application. Education submitted must be appropriately accredited by an accredited body recognized by the Secretary of the U.S. Department of Education. For additional information, refer to the U.S. Department of Education web site at: http://www.ed.gov

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Contacts

• Address Office of Research and Engineering 490 L'Enfant Plaza East SW Washington, DC 20594 US
• Name: Human Resources Division
• Email: [email protected]