This position is in the Behavioral Health Service Line located at the VA Fayetteville Coastal Healthcare System within VISN 6 Mid-Atlantic Healthcare Network. The incumbent serves as a Secretary and reports to the Service Line Chief. S/he provides clerical and administrative support to the service line. S/he provides executive level administrative and secretarial services to the Service Line Chief and assigns, reviews, and coordinates the work of other clerical assistants with the service line.

Duties

These duties include, but are not limited to the following: This Secretary provides support to the Chief and Acting Chief of Behavioral Health Service Line (BHSL) as well as BHSL leadership team members. This includes: Secretarial functions (scheduling and maintain calendars and correspondence); office management (including time keeping, coordination of daily activities, ordering supplies for staff system-wide and coordination of leadership and other service meetings) and, coordination of approvals for education and training opportunities and related travel for staff system-wide. Obtains, maintains, and monitors the use of services, supplies, and equipment for the office, ensuring to action requisitions or reorders for these items as applicable. Maintains Calendar of events for up to the next 12 months. Coordinates with other members of the Behavioral Health Service Line (BHSL) to resolve scheduling conflicts, as well as scheduling appointments, coordinating meetings and/or conferences for the Chief of BHSL or subordinate leaders. Attends meetings, prepares meeting minutes, and follows up on action items with appropriate staff members, supporting the executive leadership team. Serves as liaison between the Chief of Behavioral Health and all internal/external staff and patients when appropriate. Compose letters, memoranda etc., for the service and maintain accurate files for ease of access. Interpret the objectives of all leadership team; setting priorities and conducting the activities of the Executive Office to assure smooth and effective operations. Maintain all schedules relating to vacations, provider coverage and will distribute this information accordingly. Prepares agendas and minutes for multiple meeting conducting by the Primary Care service Chief. Reads all incoming correspondence, screening material prior to distribution for suspense dates, establishing controls, and follow-up, and preparing replies before referring to the leadership team. Reviews outgoing correspondence and reports prepared by clinical and administrative Primary Care staff, ensuring appropriate format and procedural requirements, etc., and ascertaining all necessary facts have been completed and are consistent with established policy. Maintain suspense files on all Congressional, Secretary and White House correspondence and assures responses are prepared to meet deadlines. Responsible for the maintenance of the suspense tracking system, which assigns actions to services and staff for needed responses to the VISN, VA Central Office, Congressional inquiries, and other interested stakeholders/parties. Performs other related duties as assigned Work Schedule: Monday through Friday from 8:00 AM to 4:30 PM (EST) Compressed/Flexible: Not Authorized Telework: Not Authorized. Virtual/Remote: This is not a virtual/remote position. Position Description/PD#: Secretary/PD079160 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/27/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05 level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performing clerical/administrative duties in an office environment; answering and directing phone calls; receiving visitors; preparing correspondence; maintaining files/records; and using a computer to perform a variety of support tasks; scheduling and managing a calendar of appointments, and monitoring and ordering supplies and equipment in the office. At this grade level, applicants should have good verbal and written communication skills and the ability to perform assignments independently with minimal oversight. Preferred Experience: Applicants that have experience with general administrative functions, such as timekeeping, managing correspondence, tracking completion of tasks, maintaining official records, and utilizing Microsoft Office (e.g., Word, Excel, PowerPoint, Teams, etc.) are preferred. You will be rated on the following Competencies for this position: Analytical ThinkingClericalVeteran and Customer Focus Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be moderate walking, standing, bending, pushing, pulling, twisting, stooping and carrying of light items like papers and books. No special physical demands are required to perform the work. The incumbent may be required to walk across the campus in inclement weather to retrieve documents, items or vehicles as necessary for the performance of the work. Work Environment: The work environment involves everyday risks or discomforts and requires normal safety precautions typical of such places as meeting and training rooms, libraries, or commercial vehicles. The work area is adequately lighted, heated and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at the GS-06 grade level.

Contacts

• Address Fayetteville NC VA Medical Center 2300 Ramsey Street Fayetteville, NC 28301 US
• Name: Joseph Galendez
• Email: [email protected]