POSITION OVERVIEW - This position is located in the Clerk's Office of the US District Court. It is a shared services position, which provides support to the US District Court and US Probation & Pretrial Services Office, including divisional offices in Fairbanks and Juneau. The incumbent is responsible for assisting in the financial operations of the court to include procuring supplies, equipment, miscellaneous services, and assists in performing day-to-day building management issues.

Duties

REPRESENTATIVE DUTIES - Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids or existing government contracts. Plan and coordinate time and deliver of purchases. Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions, and policies, as well as determining availability of funds. Review account records of each functional allotment and reconcile accounts. Ensure that accounts have funds available for items being purchased. Prepare spreadsheets to track certain expenditures. Adhere to the Guide to Judiciary Policy and Judiciary Procurement Program Procedures for procurement practices and all financial and accounting duties and responsibilities. Identify and maintain lists of vendors and sources of supply for goods and services. Review, evaluate, verify, and process invoices and prepare payment requests. Act as office liaison with the General Services Administration regarding office physical needs, such as heating, cooling, lighting, and cleaning. Monitor, coordinate, and react to day-to-day facilities management issues. Participate in purchase research for new or replacement office equipment, arrange for maintenance of office equipment, maintain appropriate equipment logs and take routine usage readings. Monitor project work. Assess, document, prioritize, and respond to project problems. Assist in the coordination of renovation projects and coordinate moves in the main or divisional offices, as required. Serve as a Level 3 contracting officer and meet continuing education requirements. Perform other duties as assigned.

Requirements

Qualifications

The successful candidate must be a high school graduate or equivalent with a minimum of two years of specialized experience. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology. Such experience is common in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. Must have a professional demeanor, be self-motivated, hold themselves accountable to high professional standards, and possess excellent time management and organizational skills, as well as strong verbal and written communications skills.

Education

Please read the "Qualifications" section.

Contacts

• Address United States District Court, District of Alaska 222 W. 7th Avenue, Box 4, Rm 229 Anchorage, AK 99513 US
• Name: Human Resources
• Email: [email protected]