The purpose of this position is to serve as a Procurement Technician for the Department of Veterans Affairs with the responsibility for performing a wide variety of procedural, technical and administrative work in support of contract specialists, officers, and administrators involving a variety of contract types and contract administration actions.

Duties

Major duties and responsibilities include: Verifies the accuracy of item and vendor files to improve reporting times and quality of data being reported; Works within established policies and procedures to complete a wide variety of administrative tasks such a market research, surveys, and reference checks; Conducts and documents market research to identify small, disadvantaged, veteran, disabled veteran, and women owned business concerns and for relaying information obtained to appropriate acquisition managers; Maintains the electronic files in Electronic Contracting Management System; Maintains the Contracting Officer Representative (COR) log for the facility and sends out notices to individual COR's whose certification is ready to expire; Performs as recorder at bid opening and preparation of bid abstracts ensuring confidentiality and accuracy of all documentation; Coordinates the administration of Privacy, Cyber-Security, and other required training for applicable contractor employees; Provides training materials and ensures that training certificates are obtained from each contractor employee; Recommends payment or nonpayment of contracting invoices based on evaluation of contractors' progress and initiating paperwork process; Coordinates the closeout process; Gathers and organizes solicitation information as requested by the procurement staff; Prepares for signature, distributes and files routine administrative documents at the request for acquisition staff; Performs contract follow up duties to include communicating and coordinating with contracts to resolve delinquent deliveries, updating order statuses, and matters related to outstanding invoices, late payments, etc.; Performs other duties as assigned. Work Schedule: Tour of Duty is 8:00 a.m. - 4:30 p.m. Compressed/Flexible Schedules: Available Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Remote: This is a remote position. (Remote refers to work performed on full-time basis anywhere other than a VA facility or using VA-leased space.) Virtual: This is not a virtual position. (Virtual refers to work performed on full-time basis using VA-leased space or at a VA facility other than the facility that hired the employee.) **For this position, telework (up to 80% per pay period) or remote work (100% off site) may be authorized upon supervisor approval if within the local commuting distance of the advertised duty station. Position Description/PD#: Procurement Technician/PD20040A Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized Physical Requirements: The work is sedentary in nature. There are no special physical requirements. The work is performed primarily in office areas or conference rooms and similar environments. However, it may require some traveling and visits to Government and/or contractor's facilities and other contract-related performance sites.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/22/2023. Specialized Experience GS-05: Applicants must meet the specialized experience requirement for the GS-05 grade. You may qualify based on your experience described below for the GS-05 Procurement Technician position: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-04) in the normal line of progression for the occupation in the organization. Examples of specialized experience includes: Knowledge of a body of standardized procurement regulations, procedures, and operations related to one or more procurement phases or functions. Knowledge of various procurement processing procedures to support purchase transactions that involve the use of different forms and the application of different procedures. Knowledge of related functional areas, such as supply or finance, to investigate and resolve errors of shipment overage or shortage, delays, incompatible information, or other similar discrepancies using well-established approaches. Knowledge of one or more automated data bases associated with a specific procurement function sufficient to input a range of standard information or adjustments, understand recurring error reports and take corrective action, and generate a variety of standard reports. Knowledge of frequently used and clearly stated procedures and regulations to respond to recurring questions from vendors, agency or activity personnel, customers, and others. -OR- 4 years of education above high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VHA Service Center - 2 6100 Oak Tree Blvd Independence, OH 44131 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]