This Assistant Financial Manager position serves as the Assistant Chief of the Financial Resource Management Service (FRMS) for the VA Puget Sound Health Care System (VAPSHCS). VAPSHCS has two major divisions (Seattle and American Lake) and has seven Community Based Outpatient Clinics (CBOCs) for Primary Care and Mental Health Services. The medical center serves as one of two referral centers for VISN 20 Network facilities and provides the full range of patient care services.

Duties

Duties include but are not limited to the following: Work jointly and in conjunction with the CFO in formulation, development, preparation, and execution of the annual budget plans and in administering the medical center's financial management program. Serves as assistant to the CFO on interpretation of program objectives and developing procedures to attain these objectives, resolving Fiscal Service operating challenges, making decisions on cases which require interpretation of regulation, administrative rules, and organizational policy, with decisions having a material effect upon the planning, coordination, directing, and controlling of departmental objectives. Responsible for maintaining an automated and fully integrated system of financial staff services, which contributes to the effective management and control of medical center operations in such areas as accounting, budgeting, travel, payroll, financial analysis, and reporting. Assists CFO in carrying out the duties and responsibilities for all the technical processes of budget formulation, development, review, and execution, which entails planning, coordinating, monitoring, and controlling expenditures. Responsible to the CFO for interpretation of fiscal regulations; discussing any budget conditions contrary or out-of-line with the fiscal plan; composing of letters and correspondence to VACO/VISN concerning budget and fiscal matters; informing of any omissions of misstatement of obligations that appear in violation of the Anti-Deficiency Act; and preparation and interpretation of financial statements. Provides a firm and comprehensive understanding of the objectives of the medical center's fiscal financial management programs as related to budgetary and cost procedures in order to effectively perform and carry out these responsibilities. Responsible to the CFO for the Fiscal Service Quality Assurance, Internal audit, and functional review programs to insure that financial policies and procedures of the medical center are being complied with and that the program is effective. Coordinates studies and analyzes operations of systems on a continuous basis and coordinates special analytical reports, charts, and graphs for management, such as reports on status of medical center funds and other indicated statistical reports used as guides in the management decision making process. Provides leadership support to the Supervisory Accountant, Fiscal Accounts Supervisor, Internal Auditor, and Supervisory Budget Analyst. During the absence of the CFO, serves as the Acting CFO having responsibility for the full range and scope of CFO duties. Responsible for reviewing, analyzing, training, service support for data collection and reporting, and communication of data to services in various formats. Collaborates with the CFO establishing organizational structure and guidelines, performance standards, work review, and reporting requirements and defining the line of authority and supervisory controls essential to carry out the mission of Fiscal Service. Recommends selection, evaluation, initiation of promotion, adverse, and other personnel actions for the members of the service; and selects, supervises, and coordinates activities of subordinates. Responsible for the following activities for employees that he/she directly supervises: leave approval, performance standards and ratings, planning and establishing all service activities. Assists the CFO in initiating and fostering a partnership environment with the service for decisions related to service projects, hearing/resolving subordinates' complaints, taking disciplinary actions, identifying developmental and training needs of employees, establishing long-term and short-term goals for the service, and approving expenses and awards. Work Schedule: Monday - Friday, 8:00 am to 4:30 pm Virtual: This is not a virtual position. Position Description/PD#: Assistant Fiscal Manager/PD407230 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Report Required Telework: Ad-hoc

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 12/27/2023.Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience with management of statistical and analytical processes, budget and manpower analysis, and deductive reasoning for significant challenges and processing variance identification and opportunities; accounting, cost accounting, budgetary, payroll, and fiscal administrative procedures and complete understanding of current regulations, directives, and the adaptability of such procedures with those of other areas of operation outside of fiscal; Knowledge and experience necessary to access, retrieve, process, interpret and analyze complex automated information and the ability to reduce complex data to clear communications, written summaries, graphical presentation, reports, and recommendations; experience with quality management leadership traits, qualities, principles, and responsibilities; communication and training techniques and areas related to financial and performance data. Individual Occupational Requirements: All applicants, regardless of grade, must meet basic requirements for the occupation. Basic Requirements: Degree: accounting; or a degree in a related field such as business administration, finance, or public administration that included or was supplemented by 24 semester hours in accounting. The 24 hours may include up to 6 hours of credit in business law. (The term "accounting" means "accounting and/or auditing" in this standard. Similarly, "accountant" should be interpreted, generally, as "accountant and/or auditor." OR Combination of education and experience: at least 4 years of experience in accounting, or an equivalent combination of accounting experience, college-level education, and training that provided professional accounting knowledge. The applicant's background must also include one of the following: Twenty-four semester hours in accounting or auditing courses of appropriate type and quality. This can include up to 6 hours of business law; A certificate as Certified Public Accountant or a Certified Internal Auditor, obtained through written examination; OR Completion of the requirements for a degree that included substantial course work in accounting or auditing, e.g., 15 semester hours, but that does not fully satisfy the 24-semester-hour requirement of paragraph A, provided that (a) the applicant has successfully worked at the full-performance level in accounting, auditing, or a related field, e.g., valuation engineering or financial institution examining; (b) a panel of at least two higher level professional accountants or auditors has determined that the applicant has demonstrated a good knowledge of accounting and of related and underlying fields that equals in breadth, depth, currency, and level of advancement that which is normally associated with successful completion of the 4-year course of study described in paragraph A; and (c) except for literal nonconformance to the requirement of 24 semester hours in accounting, the applicant's education, training, and experience fully meet the specified requirements. You will be rated on the following Competencies for this position:Administration and ManagementBudget AdministrationFinancial ManagementManages Human ResourcesExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary, with walking/driving visits to locations throughout the facility and outlying clinics. No special effort or ability is required.For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA Puget Sound Health Care System 1660 South Columbian Way Seattle, WA 98108 US
• Name: Tami Sweet
• Phone: 916-213-9783
• Email: [email protected]