This position is located in the Support Services Division or Administrative Division of a VA Regional Office. The primary purpose of this position is to assist with the oversight of the facility-wide Records Management Program.

Duties

The Veterans Benefits Administration (VBA) is a wide network of field locations where personnel provide Veterans, their dependents, and survivors with information, advice and assistance regarding the availability and procurement of benefits under laws administered by the Department of Veterans Affairs(VA) and other agencies. Primary duties include but are not limited to the following: Develops and implements facility policies and procedures in accordance with VA and VBA policy, National Archives and Records Administration (NARA) and other applicable federal laws and regulations. Develops standardized file inventory/file plan and indexing approaches, where appropriate, to simplify the use, access, and integration of information within the facility. Receives training and utilizes the acquired training to conduct uniform training to business lines liaisons. Conducts focused monitoring and auditing of records created and maintained by business lines. Maintains a thorough working knowledge of VA/VBA Systems of Records, VA/VBA privacy policy, Freedom of Information Act, Office of Management and Budget, NARA, and other federal laws and regulations. Works to ensure facility compliance with VA/VBA policy, NARA, and other applicable federal laws and regulations for records management programs and recommends, at the facility and national level, improvements in records management practices. Evaluates and audits records maintained by business lines to ensure work processes and policies related to the information life cycle are adhered to and documented. Facilitates regular interdisciplinary records management committee meetings and participates in other facility committees pertaining to the information life cycle (i.e., records management committee). Identifies and reports problems and deficiencies in the records management program for corrective action. Assists DRMOs/RMTs in identifying resources and responsibilities needed for adequate records management. Promotes and elevates records management practices to facility management in accordance with policy. Compiles and presents results to facility leadership for corrective action. Works in conjunction with Regional Counsel, General Counsel, and the Information Security Officer (ISO) to research, determine, document, and implement a process for administering legal holds and the resumption of records destruction. Work Schedule: Full time, Monday through Friday Compressed/Flexible: May be available per local agency guidelines TELEWORK ELIGIBLE: Yes per Agency guidelines. Virtual: This IS NOT a virtual position Position Description Title/PD#: Records and Information Management Specialist/ #37606A Relocation/Recruitment Incentives: Not Authorized Bargaining Unit: No, This is a NOT a bargaining unit position. Physical Requirements: The work normally involves mental rather than physical exertion. Promotion Potential: None Financial Disclosure Report: Not required

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/01/2024. Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). NOTE: All current or former Federal employees must provide a copy of their SF-50 (you may need to submit more than one), "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure (1 or 2), and type of service (Competitive or Excepted). A General Adjustment SF-50 will not show time-in-grade eligibility. Applicants must demonstrate that they meet the Minimum Qualification requirement as noted below. Minimum Qualification Requirement: You must have at least one year of specialized experience in the Federal service OR equivalent public or private sector experience equivalent in difficulty and responsibility to the GS-09 level in the Federal service that includes, but is not limited to: 1) Developing and maintaining records management programs and/or initiatives; 2) Conducting research to ascertain program needs; AND 3) Safeguarding the security of sensitive agency data related to veterans, employees, and others, against improper disposal and destruction. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related (Must submit transcripts). OR Combination of education and experience: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond two years of progressively higher level graduate education (Must submit transcripts). You will be rated on the following Competencies for this position:CommunicationsData ManagementProblem SolvingProject ManagementTechnical Competence NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For work in the federal service, include the grade level for the position(s). Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned with your application to verify your qualifications.

Transcripts: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Transcripts must depict the name of the college to determine accreditation, and your name must also be displayed on the transcripts. If qualifying based on a degree, or for positions requiring a degree, the transcript must show the date the degree was conferred.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills, and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

Special Instructions for Foreign Education: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Contacts

• Address Jackson Regional Benefit Office 1600 E. Woodrow Wilson Ave Jackson, MS 39216 US
• Name: Davida Macon
• Phone: 601-364-7264
• Email: [email protected]