Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the executive administrative assistant, performing a wide variety of administrative and clerical duties in a professional organization for senior leader personnel.

Duties

DU-0318-02: SECRETARY (OFFICE AUTOMATION) Prepares a wide variety of recurring and some nonrecurring correspondences, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts. Composes routine non-technical correspondence, such as instructions on office procedures, requests for information, and letters of acknowledgment of notification. Reviews and processes incoming and outgoing correspondence, material, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally. Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon knowledge of organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office. Schedules appointments and meetings without prior approval in accordance with supervisors policies and priorities, and coordinates with supervisor as necessary. Establishes, updates, and maintains office records of various types that may be needed or will assist in the efficient operation of the office. Uses multiple office automation software programs with varied functions to produce a wide range of documents that often require complex formatting, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

Requirements

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• Selectee is expected to be granted with and/or maintain the appropriate security clearance required for the position.
• Relocation Costs or other incentives may be available and considered by the organization.
• This position is subject to provisions of the DoD Priority Placement Program.
• This position may require drug testing and the candidate may be subject to passing a drug test upon selection.
• Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
• Employee must maintain current certifications.
• Disclosure of Political Appointments
• Direct Deposit: All federal employees are required to have direct deposit.
• Requires a qualified typist at a minimum of 40 WPM proficiency. You must upload an authorized proficiency certificate or self-certify proficiency in the assessment tool. Applicants are INELIGIBLE if no information is provided concerning typing speed.
• This position may require travel.
• Selectee may be required to serve a probationary or trial period.

Qualifications

Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Group Coverage Qualification Standards for Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year, or will have one year within 120 days of closing of this announcement, specialized experience at the next lower grade, DU-01/GS-04, or equivalent in other pay systems. Examples of specialized experience include proficient experience with a wide variety of office automation tools (word processing, spreadsheet, presentation, files management, email, travel management programs, time and attendance, etc.), calendar management, and professional communication skills (spoken and written) in a professional organization for senior leader personnel. OR EDUCATION: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college, or university. NOTE: You must submit a copy of official transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: Equivalent combinations of successfully completed education past two years above high school and specialized experience directly related to the work of this position as outlined above that meets the requirements of the position. NOTE: You must submit a copy of official transcripts TYPING REQUIREMENT:In addition to meeting the SPECIALIZED EXPERIENCE, EDUCATION, OR COMBINATION requirement, you must also be able to type 40 words per minute to qualify for this position. Applicant must upload an authorized proficiency certificate or self-certify proficiency in the assessment tool. NOTE: You will be considered INELIGIBLE if no information is provided concerning typing speed. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Applies well-developed knowledge and skills to effectively perform a full range of moderately complex clerical/assistant/support work. Communicates with co-workers and management officials in own organization in order to plan and coordinate work, communicate important concepts and requirements, or recommend solutions. Effectively interacts with customers to understand their needs, answer questions, and provide routine information about products and/or services. Contributes as a member of the team performing substantive clerical/assistant/support duties in support of the organizational mission. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Contacts

• Address AFLD WP 2000 Allbrook Drive Wright Patterson AFB, OH 45433 US
• Name: Kristin McNeely
• Phone: 937-904-3350
• Email: [email protected]