Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the principal office assistant providing executive secretarial support to the AFMC Executive Director. The incumbent is responsible for ensuring the high quality of projects, correspondence, and associated special tasks directly supporting the official responsibilities of the Executive Director.

Duties

DUTY 1: Manages the Executive Director's daily schedule of meetings and appointments for the most advantageous use of time. At own discretion arranges, refuses, or shifts appointments, ceremonies, briefings, presentations, meetings, etc., coordinating with the staff offices concerned and arranging for a member of the Executive Director's staff to represent him/her when appropriate. DUTY 2: Maintains cognizance of and follows closely all subjects reviewed and actions directed by the Executive Director each day, receiving information directly from various staff officers and the Executive Director upon conclusion of discussion as well as through daily flow of business. DUTY 3: Reviews incoming correspondence, directives, and publications. Determines from subject matter which correspondence can be handled personally and prepares replies accordingly. Based on personal knowledge or information from files, refers incoming correspondence to appropriate office of responsibility. Maintains suspense file and follow ups to ensure that correspondence and reports are prepared and submitted on time. DUTY 4: Personally initiates actions, including correspondence, on a variety of matters on which the Executive Director's viewpoint and desires are known and involving matters received through official channels, of semi-official, personal, or confidential nature, or which require an interim response pending subsequent action at a later or more convenient time. DUTY 5: Uses varied functions of multiple office automation software to produce a wide range of documents, formats, etc. DUTY 6: Makes travel arrangements based on specific request provided by traveler.

Requirements

• U.S. Citizenship is required
• Males must be registered for Selective Service, see Legal and Regulatory Guidance
• This position is subject to provisions of the DoD Priority Placement Program
• Incumbent must be able to obtain and maintain the appropriate security clearance.
• Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
• Incumbent may be required to work irregular shift/overtime in performing such duties.
• Disclosure of Political Appointments
• Direct Deposit: All federal employees are required to have direct deposit.
• Work may require travel away from the normal duty station on military or commercial aircraft.
• The incumbent must have the ability to type a minimum of 40 WPM.
• Selectee may be required to serve a probationary or trial period.
• For more information on Acq Demo please go to DoD AcqDemo Homepage http://acqdemo.hci.mil/ and Fact Sheet http://acqdemo.hci.mil/faq.html

Qualifications

Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least 1 year (52 weeks) of specialized experience at the next lower broadband NK-02, equivalent to the next lower grade GS-07 or equivalent in other pay systems. Specialized experience is experience which includes: preparing and proofreading/editing correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format; maintaining files/records; making and preparing travel arrangements; locating, assembling, and composing information for various reports, inquiries, and nontechnical correspondence; independently noting and following-up on commitments made at meetings/conferences; reviewing and processing incoming and outgoing correspondence; receiving, greeting, and answering questions from visitors and telephone callers; maintaining supervisor's calendar; and coordinating, scheduling, or organizing meetings and/or conferences to include arrangements such as attendance, location, and time. NOTE: Due to the use of 120-day rosters, this period of experience may be completed within 120 days of the closing date of this announcement. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, locating and assembling information for various reports, maintaining files/records, and making and preparing travel arrangements. 2. Knowledge of office functions and commitments of supervisor and command staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization. 3. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports. 4. Knowledge of office automation software functions to support office operations and produce a variety of textual documents such as letters, reports, memos, and form letters. 5. Skill in typing; a qualified typist is required. 6. Ability to communicate effectively, both orally and in writing. 7. Ability to locate, assemble, and compose information for reports, inquiries, and non-technical correspondence. 8. Ability to plan, organize work, and meet deadlines. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.


FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Contacts

• Address Wright Patterson AFB 2000 Allbrook Drive Wright Patterson AFB, OH 45433 US
• Name: Total Force Service Center
• Phone: 1-800-525-0102
• Email: [email protected]