The incumbent is responsible for the successful performance of Environmental Management Services, specifically with regard to administrative management, budget procurement, contract administration, communication and report preparations, access metrics, customer satisfaction, quality of services provided, and efficiency of service.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Maintains, coordinates, and integrates a system of staff services designed to provide effective managerial control over service resource utilization. Acts as principal advisor on all administrative management matters associated with service programs and operations. Oversees and monitors process to ensure service is meeting workload and productivity measures. Ensures performance ratings are submitted accordingly with regulatory guidelines. Provides specialized data support and guidance for hospital strategic planning, performance improvement, and operations. Provides oversight and leadership for the implementation, spread, and sustainability of data-based decision making across the Health Care System. Identifies and recommends ways of combining, eliminating, simplifying, and improving procedures and processes. Designs organization wide operation efforts and analyzes the organization's processes and data. Analyzes and manages work order schedules to ensure services are completed service guidelines and ensure highest efficiency of customer service are maintained. Analyzes workload data to identify systemic problems and/or improvement opportunities, based on published national standards of medical treatment that can be used for educational purposes to reduce or prevent undesired outcomes. Ensures that staff accomplishes appropriately and timely their daily work also ensuring staff is properly trained. Collaborates with service staff to plan, coordinate, implement and evaluate the ongoing effectiveness specific to Patient Safety/Risk Management and Performance Improvement/ Quality Management. Serves as the approving official for supplies and services purchased from the services control points. Manages fund control points with various and complex requirements to include procurement, leases, and contracting timelines. Provides for the budgeting and financial management for organization, including budget formulation, justification, and execution. Manages budget formulation and execution for changing budget calls, reviewing guidelines and instructions. Work Schedule: Monday - Friday, 7:00am-3:30pm Recruitment & Relocation Incentives: Not authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, you must meet one of the following: SPECIALIZED EXPERIENCE: Requires at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service that has given the applicant the particular knowledge, skills and abilities required to successfully perform the duties of this Administrative Officer position, and that is typically in or related to the work of the position to be filled. Specialized experience includes performing administrative duties such as administrative management, budget procurement, contract administration, communication and report preparations, and ensuring efficiency of service. (Resume(s) must clearly support the duties and experience required for this position. We will not make assumptions regarding experience.) -OR- SUBSTITUTION OF EDUCATION FOR EXPERIENCE (TRANSCRIPT REQUIRED): Successful completion of a master's or equivalent graduate degree or two (2) full years of progressively higher-level graduate education leading to such a degree or LL.B., J.D., if related, that demonstrates the knowledge, skills and abilities necessary to do the work of the Administrative Officer position. This education must have been obtained in an accredited in an accredited college or university. -OR- COMBINATION OF EDUCATION AND EXPERIENCE (TRANSCRIPT REQUIRED): Equivalent combinations of successfully completed graduate level education (beyond the first year) and specialized experience, as described above, which may be used to meet total experience requirements for this grade level. The education portion must include graduate courses that demonstrates the knowledge, skills and abilities necessary to do to the work of this Administrative Officer position. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Administration and ManagementContracting/ProcurementCustomer Service IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is sedentary. It occasionally requires carrying of light objects such as files, books, and papers; some walking, standing, and bending. No special physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Spark M Matsunaga Department of Veterans Affairs Medical Center 459 Patterson Road Honolulu, HI 96819 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]