The Greater Los Angeles Healthcare System is hiring one (1) Administrative Officer for the Patient Care Services - Nursing Ambulatory Care at the Sepulveda Ambulatory Care Center in North Hills. The primary purpose is to perform all administrative, human resource management, budget and finance, management and program analysis, committee support, office support services and other variety of related high level administrative matters.

Duties

Duties include but are not limited to: Develop both short and long-range policies and plans for the organization by coordinating the administrative management needs. Independently develops, plans, issues and implements procedures to comply with directives concerning administrative matters. Manage human resources and staffing plan for the respective service line. Manage procurement requests, evaluating proposals for work acting as a Contracting Officer Representative. Develop and maintains a system of effective administrative controls over the service resource utilization, facilitating the balance between fiscal and service needs. Perform staff support work in short and long-range planning efforts. Obtain consensus among impacted Nursing Service staff on proposed policy implementation. Direct and assist Healthcare System staff in administrative, management analyses, and development of reports pertaining to program plans, development operations and assessments of any planning of the facility's activities. Maintain program requirements/validation criteria for assigned organizations. Provide complex advisory services essential to enable managers and supervisors to properly plan, develop, organize, manage, and evaluate service line programs. Develop background and management options available lo deal with complex Healthcare System planning and implementation problems. Provide leadership and guidance in determining the resource needs of all organizational elements, distributing initial resource allocations, and adjusting resource allocation as dictated by a change in program needs. Develop the need for and maintains an awareness of available resources, and makes recommendations regarding needs, distribution or redistribution of these resources. Provide leadership and participates in developing internal policies and programs concerning operational clinical matters for VAGLAHS. Establish criteria for unique or special programs. Ensure timely documentation of patient care i.e. closure of encounters, clinical documentations and discharge summaries. Work Schedule: Monday-Friday from 8:00am-4:30pm Location: North Hills, CA Sepulveda Ambulatory Campus Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD14408A Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/04/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09 . For a GS-09 position you must have served 52 weeks at the GS-07 .The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-09 Specialized Experience: You must have one year of specialized experience equivalent to the next lower grade level (GS-07) or pay band in the federal service or equivalent experience in the private or public sector performing duties such as: Compiling information and preparing administrative reports for briefings; maintaining and updating databases and shared computer drives; providing advice and assistance to managers and staff concerning agency personnel processes and procedures; experience using office automation programs such as work processing spreadsheet, graphics, and desk top publishing; and coordinating with management to control purchasing and use of supplies. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, Education: I have completed a master's or equivalent graduate degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of this. Education at the graduate level must have been obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. (or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of experience and education as described above that equates to one year of experience. The percentage of the required education plus the percentage of the required experience is equal to one hundred percent. GS-11 Specialized Experience: You must have one year of specialized experience equivalent to the next lower grade level (GS-09) or pay band in the federal service or equivalent experience in the private or public sector performing duties such as: 1) Managing daily operations of administrative programs and services; ensuring timely submission and compliance with directives, regulations and procedures; 2) Preparing and finalizing correspondence, reports, retrieving, and formatting information for various sources; & 3) Managing administrative functions for human resources, budget and finance, program analysis, office support services, document control, or logistics, in order to enhance the effectiveness and efficiency of facility operations and activities. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of experience and education as described above that equates to one year of experience. The percentage of the required education plus the percentage of the required experience is equal to one hundred percent. You will be rated on the following Competencies for this position Personnel Administration and Program Management Computer Skills Manages Resources Managing Human Resources Oral Communication Budget Administration- Procurement/Contracting Analysis and Problem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment .Physical Requirements: The work is generally sedentary. It occasionally requires carrying of light objects such as files, books and papers; some walking, standing, bending and climbing into full-sized buses and 3-axel trucks. No special physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Greater Los Angeles Healthcare System 11301 Wilshire Boulevard Los Angeles, CA 90073 US
• Name: Joseph Parra
• Email: [email protected]