The position serves as a Program Specialist for the VISN Caregiver Support Program performing duties necessary for the receipt, intake, and indexing of health and administrative information related to the Program of Comprehensive Assistance for Family Caregivers (PCAFC) and the Program of General Caregiver Support Services (PGCSS).

Duties

Duties include but are not limited to: Provides support to the VISN CSP with statistical information, including trend analysis, designed to improve the efficiency of work operations. Manages the budgeting and financial management for the organization. After budget has been approved, monitors balances, and status of projects, and recommends reprogramming of funds as needed. Assists in the overall administrative management for the organization. Interprets administrative policies, develops and/or implements local policies, defines administrative requirements, and provides advice to top management on related issues. Performs administrative management requirements with varied functions. Applies new policies, provides advice on requirements, maintains administrative systems, and prepares administrative paperwork. Develops, implements, and maintains effective office systems (including files and report automation), procedures and communications; and makes changes as necessary to ensure that smooth patterns of work and information-flow meet the programmatic needs. Tracks achievement on performance measures, goals, and objectives; receives and processes documents and reports in accordance with established procedures; uses software applications to draw information from a wide variety of sources in order to prepare reports; and assists in the planning, review, and reporting of data/statistical results of program studies. Participates in performance improvement activities related to the Caregiver Support Program. Utilizes various software packages (i.e., Microsoft Word, Access, Excel, Power Point, Flow Chart, etc.), to prepare special reports, forms and correspondence necessary to support the organization's functions. Prepares a variety of recurring and special action reports utilizing data from files and records maintained in databases and makes inquiries to obtain required statistical and reporting data if necessary. Gathers, inputs, organizes, develops, and interprets data from available information systems from field programs whose data are not captured on established or real- time systems and, when necessary, establishes new data collection procedures for specific programmatic activities or for programmatic evaluation. Assists VISN 15 and facility CSP staff in gathering and analyzing data for broader studies of organizational structure and or workforce utilization. Accumulates data and prepares formal reports that present sound analytical findings that monitor the effectiveness, efficiency and economy of functions and processes throughout the VISN 15 region. Performs other related duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 8:00am - 4:30pm CST Telework: 100% Within Area Position Description/PD#: Program Specialist/PD097130 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/14/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. For a GS-07 position you must have served 52 weeks at the GS-05 For a GS-09 position you must have served 52 weeks at the GS-07 You may qualify for theGS-07based on your experience and/or education as described below: Specialized Experience: You must have one full year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples include: Ability to manage multiple competing tasks successfully. Basic understanding of various software packages and how to prepare reports necessary to support organizational and programmatic functions Basic understanding of Caregiver Support Program guidelines; OR Education: One full year of graduate level education or SAA (Superior Academic Achievement); OR Combination of Education & experience: You may also combine education and experience to qualify at this level. You may qualify for theGS-09 based on your experience and/or education as described below: Specialized Experience: You must have one full year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples include: Advanced understanding of various software packages and how to prepare/interpret reports necessary to support organizational and programmatic functions. Advanced knowledge of Caregiver Support Program guidelines. Ability to complete complex/required tasks with limited oversight; OR Education: A master's degree or equivalent graduate degree in a related field OR 2 full years of progressively higher level graduate education leading to such a degree in a related field OR LL.B or J.D in a related field; OR Combination of Education & Experience: You may also combine education and experience to qualify at this level. You will be rated on the following Competencies for this position: Follow DirectionsMeet deadlinesPlan and organize workVeteran and Customer Focus Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary. It occasionally requires carrying light objects such as files, books, and papers. No special physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VHA VISN 15 Human Resources One Petticoat Lane, 1010 Walnut Street, Second Floor Kansas City, MO 64106-2149 US
• Name: Tonya Lovelace
• Phone: 316-469-0917
• Email: [email protected]