Job opening: Program Support Assistant (OA)
Salary: $46 696 - 60 703 per year
Published at: Dec 07 2023
Employment Type: Full-time
The Program Support Assistant (PSA) serves as the clerical assistant, program support, and timekeeper for the R&D Service Line; provides administrative assistance to the Human Research Protection Program (HRPP) Administrator in the day-to-day management of this facility's Institutional Review Board (IRB) and R&D Committee ensuring adequate flow of information between the IRB, R&D Committee, investigators, and research staff; and coordinates day-to-day operations.
This position is covered by American Federation of Government Employees (AFGE) bargaining unit. Per the Master Agreement, the Area of Consideration will be:
FIRST - Facility-wide
SECOND - Administration or Staff office posting the vacancy.
THIRD - The Department or from any other appropriate.
Duties would typically include, but are not limited to:
Prepares and distributes pre-meeting materials to the IRB and R&D Committee members.
Processes and track of progress of research proposals reviews.
Assists in preparing correspondences to research investigators on behalf of the Chairpersons of both committees.
Provides guidance to investigators on IRB and R&D submission standard operating procedures and oversight regulations.
Organizes and maintain a system of internal control for management of both funded and unfunded research projects.
Inputs and verifies all data required by the ePROMISE VA-wide database of research programs; transmit data to the central database at the Research and Development Computing Center.
Updates and maintains the computerized research protocol database and human subject protection-training database.
Maintains and organizes the administrative files, manuals, and publications for the R&D Service Line.
Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication.
Develops background information and prepares outlines for the supervisor's public speaking engagements, papers, and correspondence/reports.
Serves as the primary timekeeper for the R&D Service Line.
Schedules appointments, coordinates meetings, and/or schedules conferences.
Obtains and monitors the use of services, supplies, or equipment for the office.
Answers questions concerning policies and procedures related to support/office services and new projects, requests, and shifts in priorities and commitments.
Places Service Line work orders, supply, and equipment orders.
Maintains equipment inventory, key inventory.
Work Schedule: Monday - Friday, 7:30am - 4:00pm
Telework: Not eligible
Virtual: This is not a virtual position.
Position Description/PD#: Program Support Assistant (OA)/PD679-078090
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/15/2023.
TIME-IN-GRADE REQUIREMENT: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service.
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
NOTE: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your Specialized Experience as described below:
SPECIALIZED EXPERIENCE: Experience that has equipped the applicant with the particular competencies/knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, you must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization.
Examples of specialized experience would typically include, but are not limited to: Experience maintaining administrative files, manuals, and publications; scheduling appointments, meetings, and conferences; preparing meeting minutes; preparing procurement requests, evaluating proposals, and maintaining records; and experience drafting purchase orders for supplies and non-expendable property.
TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the Specialized Experience requirements, you must be able to type at least 40 words per minute.
You will be rated on the following Competencies for this position:
Database Management Systems
Administration and Management
Attention to Detail
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
NOTE: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
PHYSICAL REQUIREMENTS: Work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking, standing, bending ,carrying of light items such as such as binders, supplies, etc. within the medical center complex. No special physical demands are required to perform the work.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
There is no educational substitution at this grade level.
- Address Tuscaloosa VA Medical Center
3701 Loop Road East
Tuscaloosa, AL 35404
- Name: VHA National Recruitment Center
- Phone: (844)456-5208
- Email: [email protected]