This position serves as the personal secretary to the Assistant Director for the VA Medical Center in Miami, Florida.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major Duties: This position serves as the principal office clerical or administrative support position to the head of the organizational unit by assisting the supervisor, and in some cases, the subordinate staff of that individual. Maintains the daily calendar, making appointments and arranging conferences and meetings without specific prior approval, based on a knowledge of the manager's schedule. Determines need for memoranda to be issued to the staff on procedural materials and/or requirements, prepares the necessary instructions, and presents them for approval. Screens incoming directives and being alert to changes in policies and procedures. Performs typing on a computer keyboard wherein the work requires competitive level proficiency in typing as well as knowledge of office hardware and software systems. Utilizes a variety of office automation systems and various software packages to accomplish work. Utilizes knowledge of software utilities and function commands to manipulate text to accomplish formats, revisions, deletions, and additions. Attends meetings and conferences, taking notes or transcription of the proceedings within 5-business days. Assists in developing major presentations such as town hall meetings, veteran's group speeches,. and special topic information. Screens all visitors and telephone calls. Performs other related duties as assigned Work Schedule: Monday through Friday; 8:00 a.m.- 4:30 p.m. Recruitment & Relocation Incentives: Not authorized Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Financial Disclosure Report: Not Required

Requirements

Qualifications

TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. AND GS-8: One (1) year of specialized experience which equipped you with the knowledge, skills, and ability to perform the duties of this position. To be creditable, this experience must have been equivalent to at least the next lower level in Federal service. Specialized experience is experience researching, gathering, and assembling information for reports and reporting purposes; responding to action items or other types of inquiries; creating correspondence, memorandums, letters, etc. utilizing proper grammar, spelling, punctuation, and required correspondence procedures, formats, and style of the organization; and experience utilizing a variety of software packages to create, update, edit, and revise a wide range of documents, automated records, databases, etc. NOTE: This experience must be detailed in your resume to receive credit. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Conflict ManagementEnterprise ArchitectureProblem SolvingWildlife Biology IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is primarily sedentary. Work requires some walking, standing, bending and carrying light items such as books, folders, papers, etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Bruce W Carter Department of Veterans Affairs Medical Center 1201 Northwest 16th Street Miami, FL 33125 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]