Incumbent serves as administrative support assistant to the pathology and laboratory medicine service. Incumbent performs clerical and administrative duties within the service line and some t asks may involve confidentiality of personnel matters, fiscal matters, and productivity documents. Provides timekeeping and leave management advice to employees and professional staff.

Duties

Provides administrative and managerial support to professional and allied health staff. Participates in the management of the administrative office by supplying necessary clerical support by performing all procedures/functions promptly. Direct preparation of recurring administrative reports and assists with special assignments such as space utilization, information required for CAP, Joint commission, and other accreditations. Types confidential documents, transcribes dictation. Enters and edits data in VISTA as the TMS coordinator to record the required continuing education and training activities for all service staff. Prepares education and training reports as requested for administrative and supervisory personnel. Assist budget clerk in certain budgetary functions and maintaining accountability for contract supplies and services and review of fund control point balances. Receives calls, greets visitors, and directs to staff members only those contacts needing their attention or actions Receives and distributes mail, prepares routine replies, arranges for travel, maintains supervisor's calendars, types and review documents for attachments, procedural and grammatical accuracy, dates, signature, and complete addresses. Arranges meetings, types reports, correspondence, meeting minutes, and maintains filing systems within the established VA standards. Incumbent is a purchase card holder and complies with all the acquisition regulations. Performs back-up operational tasks such as placing orders for lab supplies and processing invoices for payment. Performs other duties as assigned. Work Schedule: Part time, Monday through Friday 8:00am-12:00pm (noon) Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant (OA) Part time/PD133270 Relocation/Recruitment Incentives: Not authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/13/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 6 position you must have served 52 weeks at the GS 5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS 5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge of policies, program directives and regulations as it relates to time and attendance management, knowledge of medical terminology, proofreading spelling, punctuation, grammar, and required formats to produce necessary documents and filing, ability of problem solving process and skills in following through to make appropriate recommendations for solutions to identify problems, ability to use independent judgement skills in assessing problems in collecting date for review, ability to effectively communicate with professional, administrative, and technical personnel at all levels. TYPING PROFICIENCY: This position requires the ability to type 40 WPM. Competencies for this position: Attention to DetailClericalCustomer Service (Clerical/Technical)Manages and Organizes InformationTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is predominantly sedentary. Walking, standing, bending, and carrying of light items such as papers, charts, reports, and files is regular & recurring. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address William S Middleton Memorial Veterans Hospital 2500 Overlook Terrace Madison, WI 53705 US
• Name: Melanie Wielochowski
• Phone: 414-384-2000 X43465
• Email: [email protected]