The incumbent serves as the Program Support Assistant for the Geriatric Research, Education and Clinical Center (GRECC). This position is organizationally located in the GRECC under the supervision of the GRECC Administrative Officer. The GRECC is comprised of approximately 20 employees and numerous trainees from different associated health disciplines.

Duties

Provides a broad range of administrative program support and assists with a wide range of clinical, education, and research projects and proposals undertaken by GRECC faculty and staff. Administrative duties are varied and complex, but consist mainly of supporting the GRECC Education, Evaluation, research, and training program activities. Serves as the trainee coordinator for the GRECC. Responsible for coordinating the process of bringing on new associated health trainees and medicine fellows (Paid and/or non-paid including facilitating trainee orientation and training activities and logistics, and maintaining electronic listervs for communication with trainees. Collaborate with program leaders to produce and format program products, including educational materials, manuscripts for publication, and educational and scientific posters for presentation. Schedules conference rooms and logistics for weekly GRECC conferences, core lectures, case conferences, and other GRECC meetings. Keeps GRECC trainee, preceptor, and noon conference distribution lists current. Schedules preceptors from a diverse range of clinical and academic disciplines for the weekly core lectures and case conferences. Sends regular reminders to preceptors in advance of core lectures. Ensures availability of meeting space/supplies for core lectures. Coordinates the scheduling of trainees for weekly case presentations. Sends regular reminders to trainees in advance of the case presentations. Ensures availability of meeting space/supplies for core lectures. Schedules professional speakers from a diverse range of clinical and academic disciplines for the GRECC Noon Conference Series. Invites speakers and obtains presentation slides, speaker bios and handouts. Prepares attendee sign-in sheets, handouts, speaker evaluation forms and disclosure forms for weekly conferences. Prepares and distributes documents for remote attendees. Responsible for managing Live Meeting and all technical operations for the weekly conference presentations. Enters conference participant attendance into continuing education system and compiles speaker evaluation data. Creates certificates of completion for associated health trainees. Updates the GRECC associated health trainee manual annually, with guidance from the GRECC Associate Director for Education and Evaluation. Maintains the GRECC Directors calendar. Schedules appointments, coordinates meetings, and/or schedules conferences within the VA and affiliate Universities on programs related to the GRECC and its mission. Assist with scheduling meetings, including arranging for space, notifying participants, preparing the agenda and minutes, and following-up on all commitments to ensure that necessary arrangements have been made. Acts as a Personal Identity Verification (PIV) Sponsor for the Service. Determines if new employee, contractor, or affiliate/volunteer applicants are authorized a PIV Card, non-PIV Card, or Flash Badge. Determines if applicant has initiated or already has a current background investigation on record. Sponsors applicant by entering his or her sponsorship information into the PIV System. Serves as a timekeeper, maintaining accurate timecards and backup material in compliance with VA regulation, policies and procedures. Provides assistance to appropriate GRECC staff on official travel matters. Serves as a Record Liaison for GRECC, including maintaining a complete and accurate inventory of GRECC records, identifying records scheduled for disposition, and conducting annual internal records reviews to ensure an effective records management program is maintained. Work Schedule: Monday to Friday, 8:00a.m. to 4:30p.m. (Alternate work schedule can be considered) Position Description Title/PD#: Program Support Assistant/PD39460A Physical Requirements: The work is predominately sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work. Virtual: This is not a virtual position Position Description/PD#: Program Support Assistant/PD39460A Financial Disclosure Report: Not required

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. GS-07 grade level: One year of specialized experience (equivalent to the GS-06 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Serves as a Trainee Coordinator. Coordinates the process of new trainees facilitating orientation and training activities. Collaborate with program leaders to produce materials and presentations. Schedules conference rooms and logistics for conferences, lectures, and other meetings. Provides advice to research investigators on budgetary, finance, purchasing, and contracting issues. Generates obligations for patient payment, IPA Agreements, and tuition reimbursements. There is no educational substitution for the GS-07 level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Participation in the seasonal influenza program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities. Participation in the seasonal influenza program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

Education

This job does not have an education qualification requirement.

Contacts

• Address Pittsburgh VA Medical Center 1010 Delafield Road Pittsburgh, PA 15215 US
• Name: Jennifer Fediw
• Phone: (570) 824-3521 X24996
• Email: [email protected]