The incumbent coordinates the administrative functions of the Office of Patient Care services, and gives administrative and managerial staff support to all professional programs under the supervision of the Associate Director of Patient Care Services (ADPCS) in execution of assigned tasks.

Duties

DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation. Major duties of this position include, but are not limited to: Identifies alternative programs and plans, providing staff assistance and participating in the discussion leading the formulation of Montana VA Health Care System (MTVAHCS) plans and programs. Provides technical expertise in the field of health care planning and comprehensive advice and assistance to the superiors regarding possible need for revision of regulations and policies governing planning activities. Analyzes and manages issues related to documents that do not meet expected requirements, regulations or guidelines such as adverse actions against licensures, certifications, and National Practitioner Data Base (NPDB) reports. Independently selects appropriate method of validation, based on approved sources. As the subject Matter Expert (SME), may be requested to meet with surveyors such as The Joint Commission Commission (TJC) face to face to present non-LIP files and answer questions concerning the program. Identify project scope, develop plans, require resources, and administer projects. Analyze the necessary human resources, equipment, and space to effectively support the mission of individual organizational units; support planning efforts in implementing new logistical arrangements aimed at improving service. Closely review all actions and requests received in the Office of the Associate Director of Patient Care Services (ADPCS) from clinical and administrative services or from external entities (i.e. VA Central Office, VISN, Congressional Offices, etc.). Assess priorities to best meet healthcare delivery needs; advise and assist the Associate Director of Patient Care Services (ADPCS) and Executive Leadership Team in the planning, development and operation of the Montana VA Health Care System (MTVAHCS) programs. Consolidates submissions received from subordinate units. Compiles, coordinates and completes facility response to recurring, non-recurring and special reports requested by internal and external entities. Reviews reports involving trend analyses and ensures follow-up in these areas for Quality Assurance Program. Reviews materials with regards to compliance with the standards of external bodies and accrediting agencies. Provides technical expertise in the field of healthcare planning and comprehensive advice and assistance to superiors regarding possible need for revision of regulations and policies governing planning activities. Gather information, identify and analyze issues, and develop recommendation to resolve substantive problems of effectiveness and efficiency of work operations. Recommends action or adjustments necessary to achieve required objectives. Maintains annual execution, and recommends adjustments or reallocation of resources. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday through Friday - 8:00 am to 4:30 pm Telework: Ad-Hoc as approved by management Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist - Executive Assistant/PD20025-O and PD12578-O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process
• 5 CFR 330.502 - General restriction on movement after competitive appointment

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Individual Occupation Requirements (IOR) To qualify, all applicants must first meet the Individual Occupational Requirement - The Health System Specialist, 0671 has an Individual Occupational Requirement. In order to be appointed into this position, applicants must meet the following requirement. In addition to meeting the Individual Occupational Requirement applicants must also have one year of specialized experience equivalent to at least the next lower grade in the normal line of progression for the occupation in the organization. Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. OR; Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. OR; Special Provision for In-service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. AND Specialized Experience at the GS-11 level; GS-11 grade level: One year of specialized experience (equivalent to the GS-09 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Knowledge and skill in applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations carried out by administrative or clinical personnel, or substantive administrative support functions (i.e., internal activities or functions such as supply, budget, procurement, or personnel which serve to facilitate line or program operations). Knowledge of basic principles and practices related to the management of health care delivery systems and the ability to apply this knowledge to solve the unique problems arising in the particular health care delivery system in which they serve. Knowledge with government-wide, regional and local directives, memoranda, guidelines, policies, and procedures in various administrative and operational areas. Projects and studies typically require knowledge of the major issues, program goals and objectives, work processes, and administrative operations of the organization. Knowledge of missions, organizations, programs, and requirements of health care delivery systems. OR Applicants may substitute education for the experience required for the GS-11 level. Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. A transcript must be submitted with your application if you are basing your education for substitution for the experience required for the GS-11 level. OR Applicants may also combine education and experience to qualify at the GS-11 level. To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-11. For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Specialized Experience at the GS-12 level; GS-12 grade level: One year of specialized experience (equivalent to the GS-11 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Knowledge and skill in applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations carried out by administrative or clinical personnel, or substantive administrative support functions (i.e., internal activities or functions such as supply, budget, procurement, or personnel which serve to facilitate line or program operations). Knowledge of basic principles and practices related to the management of health care delivery systems and the ability to apply this knowledge to solve the unique problems arising in the particular health care delivery system in which they serve. Knowledge with government-wide, regional and local directives, memoranda, guidelines, policies, and procedures in various administrative and operational areas. Projects and studies typically require knowledge of the major issues, program goals and objectives, work processes, and administrative operations of the organization. Knowledge of missions, organizations, programs, and requirements of health care delivery systems. There is no educational substitution for the GS-12 level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

A transcript must be submitted with your application if you are basing your Individual Occupation Requirementson education and for substitution for the experience required for the GS-11 level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Contacts

• Address Fort Harrison VA Medical Center 3687 Veterans Drive Fort Harrison, MT 59636 US
• Name: Jeremy Gilliam
• Phone: (406) 447-7013
• Email: [email protected]