This position provides administrative support to Physical Medicine & Rehabilitation Services. The incumbent is responsible for a variety of administrative, research, and program management. The duties of the incumbent include data management, automated data processing, administrative support for the office and tasks related to office automation such as word processing, databases, spreadsheets, time and attendance.

Duties

Duties include, but are not limited to: Receive, screen and distribute all incoming correspondence Timekeeping Edit / Compose letters and reports Provide administrative support services such as answering the telephones, referring visitors, and providing information Prepare Employee Competencies Schedule appointments Coordinate meetings, and/or schedules conferences Compile, analyze and interpret data Operate computer Software, such as, but not limited to VISTA, Word, Excel, Outlook, Internet Explorer, Power Point, Visio, Publisher and VATAS Work Schedule: Monday thru Friday 08:00am - 4:30pm Compressed/Flexible: Not Available Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Office Automation Assistant (Stenograph)/PD009820 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/06/2023. SELECTIVE PLACEMENT FACTOR(S) Proficient in spoken and writing English Language Proficient in spoken Spanish Language This position requires a typing requirement of 40 words per minute This position requires 120 words per minute dictation speed Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Receiving telephone calls and visitors; Scheduling appointments; Maintaining calendar activities; Preparing correspondence, reports, and other documents; Typing memorandums, letters, reports, roster, mailing lists and other general office material, including confidential matters; Timekeeping; Ordering and maintaining supplies, and equipment for the service; Transcribing materials from voice recordings; Using proper grammar, spelling, capitalization, and punctuation; Meeting coordination; Utilizing computer technology. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed 4 years above the high school level. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. You will be rated on the following Competencies for this position: Attention to DetailClericalTechnology ApplicationWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Requires walking, bending, sitting, standing, and carrying light objects such as papers, books, small parts or driving and automobile. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address San Juan VA Medical Center 10 Calle Casia San Juan, PR 00921 US
• Name: Rhett Hartgrove
• Phone: 5207921450 15343
• Email: [email protected]