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Job opening: FOIA and Records Administrator

Salary: $78 592 - 102 166 per year
Relocation: YES
Published at: Nov 20 2023
Employment Type: Full-time
This position is with HQ/Energy, Minerals, and Realty Management Directorate (HQ300), Division of Lands, Realty, and Cadastral Survey (HQ350) located in Washington, DC. Duty location of this position is Washington, DC. Information about Washington, DC and the surrounding area can be found here. We expect to fill one (1) vacancy at this time; however, additional positions may be filled from this announcement if they become available.


Analyzes varied and difficult incoming FOIA requests to determine if they are following agency regulations and can be accepted for processing. Determine if requests are covered by the FOIA or Privacy Act, whether all fee and scope issues are resolved, where records responsive to requests are likely to be found, and if there is any litigation. Creates and maintains manual and electronic FOIA case files with all required documentation. Maintains a manual/backup FOIA log. Prepares final response letters and related correspondence, e.g., acknowledgement letters, time extension letters and requests for clarification; adapts standard language to fit responses. Analyzes and assesses current Records Management program operations in meeting BLM established goals and objectives. Develops new or modifies existing records management program policies, regulations, goals, or objectives. Analyze online procedures and digital technology to make recommendations and implement improvements to provide greater access to BLM information to comply with various statutes. Studies and evaluates administrative problems within the records management unit such as space allocation, document storage problems and public access, and propose appropriate recommendations and alterations to unit configuration and procedures. Communicates effectively with all levels of the Bureau (Program offices, other bureaus, legal staff, and management) and the Department in responding to FOIA requests. Provides comments on FOIA program initiatives and data calls, legislation, and GAO reports. Communicates, coordinates and collaborates with the FOIA requester community regarding the status/processing of their requests. Provides information or assistance; and resolves any issues that may arise regarding their requests in a timely, courteous, and service-oriented fashion. Provide directorate wide training in records management program and record keeping procedures; informing end users of the policies governing records management and the tools and systems that support records management.


  • U.S. Citizenship is required. Direct Deposit Required.
  • Be sure to read the "How to Apply" and "Required Documents" Sections.
  • You cannot hold an active real estate license; nor can you have an interest or hold stocks in firms with interest in Federal Land.
  • DOI uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit: www.dhs.gov/e-verify
  • Appointment will be subject to a favorably adjudicated background/suitability investigation/determination.
  • May require a one year probationary or trial period.


In order to be rated as qualified for this position, we must be able to determine that you meet the qualification requirements - please be sure to include this information in your resume. No assumptions will be made about your experience. For GS-11: You must possess one (1) full year of specialized experience at or equivalent to the GS-09 level that is equivalent in difficulty and complexity as indicated by the following examples: Implementation of records policy, providing user support for records functions. Processing Of Freedom of Information Act (FOIA) requests. Maintaining records case files, performing information searches, reviewing records, and drafting straightforward FOIA responses. -OR- Education: A Ph.D. or equivalent doctoral degree. OR 3-full years of progressively higher-level graduate education leading to such a degree, OR a LL.M, if related - OR- Combination of Education and Experience: You may meet qualifications requirement for this position with an equivalent combination of specialized experience and appropriate graduate education. Graduate level education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the announcement. Federal employees in the competitive service are also subject to the Time-In-Grade requirement in accordance with 5 CFR 300.604. If you are a current Federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must have completed a minimum of 52 weeks at the next lower grade level.


This job does not have an education qualification requirement.


  • Address BLM, Headquarters Office BLM, National Operations Center, HR-250 Denver Federal Center, Building 50 P.O. Box 25047 Denver, CO 80225 US
  • Name: HQ/NOC HR
  • Phone: 303-236-6421
  • Email: [email protected]


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