The incumbent will work in the Education Service in Muskogee, Oklahoma, providing advice and assistance concerning determination of training needs, sources of needed training, plans to meet needs, design and presentation of training and evaluation of results.

Duties

Serves as facility Training Management System (TMS) Training Coordinator and assigns national mandatory TMS curriculum to new EOVAHCS facility employees, as well as existing staff profiles. Provides excellent customer service through clear communication, computer knowledge, and ability to prepare and present information to groups. Works with service chiefs and supervisors to identify service level TMS administrators and provides them with ongoing support and training regarding TMS administrative duties and reports, as required for individual, Service Lines, and Medical Center Management. Responsible for all facets of training program administration to include identification of training courses, dissemination of course information to individuals, answering inquiries concerning the nature and purpose of available courses, explaining eligibility requirements and procedures or application, maintaining documentation prescribed by higher and local authorities. Interprets higher echelon policies, goals, regulations and statutes, applying new methods to resolve complex or controversial issues/problems within the Eastern Oklahoma VA Health Care System (EOVAHCS) Talent Management System (TMS) Domain. Participates in all phases of planning, implementing and administering training programs in the EOVAHCS TMS domain. Interprets higher echelon policies, goals, regulations and statutes, applying new methods to resolve complex or controversial issues/problems. Prepares, reviews, and/or monitors the training budget relative to assigned training programs, ensuring accurate and timely submission of budget plans and required financial reports. Links education curriculum with medical center mission and strategic directives; ensures education requirements at facility are included in TMS system set up and management. Participates in all phases of planning, implementing and administering a training program which is responsive to immediate and long-range needs and goals of the organization. Provides instruction, guidance and referrals to new supervisors. Reviews, analyses, and evaluates training courses and programs to assess their quality and effectiveness. Provides guidance and assistance to supervisors and employees with information on the organization's policies, procedures, and guidelines where they are directly applicable to the situation in planning job-related career development programs and a variety of special training programs, e.g., career intern training, cooperative education, long-term training, and other training programs.Coordinates a variety of contracted off-site training courses, on-site training courses, talent management offerings and staff-conducted training to meet program needs. Coordinates a variety of contracted off-site training courses, on-site training courses, talent management offerings and staff-conducted training to meet program need Provides detailed guidance concerning survey procedures, training sources, available training courses, and course prerequisites for completing survey responses. Provides ongoing support and training regarding reports, as required for individual, Service Lines, and Medical Center Management. Advises and assists in the development of course objectives, scope of content and the criteria for evaluation for computer based training (CBT) as related to the intranet and other applications. Arranges for training in accordance with the established and approved plan. Maintains training course attendance records and ensures completion of training is properly recorded. Work Schedule: Monday - Friday (8:00am - 4:30pm) Virtual: This is not a virtual position. Position Description/PD#: Training Specialist/PD11140A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/30/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Serves as facility Training Coordinator and assigns mandatory curriculum to new existing employees; Possesses the ability to communicate with internal and external customers through written and oral communication. Possesses skills and knowledge of computers, working with spreadsheets, databases, outlook, etc. Works with service chiefs and supervisors to identify service level TMS administrators and provides them with ongoing support and training regarding TMS administrative duties and reports, as required for individual, Service Lines, and Medical Center Management; Responsible for all facets of training program administration to include identification of training courses, dissemination of course information to individuals, answering inquiries concerning the nature and purpose of available courses, explaining eligibility requirements and procedures or application, maintaining documentation prescribed by higher and local authorities; Interprets policies, goals, regulations and statutes, applying new methods to resolve complex or controversial issues/problems; Participates in all phases of planning, implementing and administering training programs. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or an LL.M., in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond successful completion of graduate level education (more than the first two years or 36 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience. You will be rated on the following Competencies for this position: CommunicationsData ManagementDesignTeaching OthersTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work required is generally sedentary in nature but includes standing for several hours, bending and carrying light or medium loads of papers, office files, supplies and equipment. Standing, moving and walking are also required when teaching or illustrating a procedure or process. To ensure that training is available to all employees, the incumbent is required to be available for weekend, evening and night shift duty. Fieldwork may involve traveling to meetings and sources of information For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Jack C Montgomery VA Medical Center 1011 Honor Heights Drive Muskogee, OK 74401 US
• Name: Kagen Harris
• Phone: 303-202-8632
• Email: [email protected]