DCSA's Small Business Programs Office (SBPO) is seeking an Administrative Support Specialist. The incumbent will assist in maximizing small business participation, provide administrative oversight in staffing plans, task actions, property accountability and control, supplies and logistics, government vehicle management, and Continuity of Operations (COOP). Come join DCSA's Gatekeeper's team!

Duties

As a ADMINISTRATIVE SUPPORT SPECIALIST you will be responsible for the following duties: - Develops, coordinates, and administers processes and procedures related to administrative and operational services for OSBP & IE. These include: - Provide in-depth guidance to small businesses on navigating challenges and perceived barrier of entry, participate in outreach programs, workshops and training sessions to educate small businesses, facilitate connections between small businesses and the Agency, gather, analyze and report on monthly and annually data related to small business participation, small business goal tracking progress and compliance. - Responsible for assisting in developing and implementing initiatives to increase small business participation, collaborate with both internal and external stakeholders to ensure awareness of small business programs and goals in an effort to foster cooperation and support. - Responsible for monitoring small business utilization and prepare reports on performance to assist in identifying areas for improvement. - Communicates with originator on questionable data submitted to resolve problems. - Assists with and provides recommendations regarding issues that impact on OSBP, including but not limited to, assist in providing guidance and support to small business owners in navigating challenges and perceived barriers of entry, conduct market research to identify opportunities for small business participation, engage and educate small businesses on ways to improve their skills and knowledge to aid them in overcoming challenges and perceived barriers of entry, staffing plans, task actions, property accountability and control, supplies and logistics, government vehicle management, Continuity of Operations (COOP). - Facilitates OSBP & IE Records Management, identifying requirements and ensuring that OSBP & IE adheres to DCSA policies and procedures pertaining to Records Management. Assists with OSBP & IE inventory control and property accountability. - Assists in the development and execution of OSBP & IE operational policies, procedures, and requirements and with assessing the impact of implementation of new or amended laws, Executive Orders, DoD policy documents and requirements, or other entities. - Performs other duties as assigned.

Requirements

• Must be a US citizen
• Selective Service Requirement: Males born after 12-31-59 must be registered for Selective Service. For more information http://www.sss.gov
• Resume and supporting documents received by 11:59PM EST will be considered
• This is a Drug Testing designated position
• Position is a (DCIPS) position in the Excepted Service under U.S.C. 1601
• Work Schedule: Full Time
• Overtime: Occasionally
• Tour of Duty: Flexible
• PCS (Permanent Change of Station): Not Authorized
• Fair Labor Standards Act (FLSA): Exempt
• Financial Disclosure: Not Required
• Telework Eligibility: This position is telework eligible, but is not a full time telework position. The incumbent will be required to report to the office on a routine basis.
• If selected, the incumbent must obtain and maintain appropriate security clearance as indicated in job announcement.

Qualifications

The experience described in your resume will be evaluated and screened from the Office of Personnel Management's (OPMs) basic qualifications requirements. See: i.e. for professional positions or positions with a basic education requirement: http://main.opm.gov/policy-dataoversight/ classification-qualifications/general-schedule-qualification-standards/0100/foreign-affairs series- 0130/; i.e. for positions with no IOR: http://main.opm.gov/policy-dataoversight/ classification-qualifications/general-schedule-qualification-standards/0300/management and -program-analysis-series-0343/) for OPM qualification standards, competencies and specialized experience needed to perform the duties of the position as described in the MAJOR DUTIES and QUALIFICATIONS sections of this announcement by 11/27/2023 Applicant must have directly applicable experience that demonstrates the possession of the knowledge, skills, abilities and competencies necessary for immediate success in the position. Qualifying experience may have been acquired in any public or private sector job, but will clearly demonstrate past experience in the application of the particular competencies/knowledge, skills and abilities necessary to successfully perform the duties of the position. You must have specialized experience sufficient to demonstrate that you have acquired all the competencies necessary to perform at a level equivalent in difficulty, responsibility, and complexity to the next lower grade GG/GS 11 in the Federal service and are prepared to take on greater responsibility. Generally, this would include one year or more of such specialized experience. Specialized experience for this position includes:Demonstrated experience in providing technical analysis to improve small business participation across the DCSA enterprise; Demonstrated experience Performing a variety of administrative and technical duties in support of maximizing small business participation; Demonstrated experience facilitating OSBP Records Management, identifying requirements and ensuring that OSBP adheres to DSS policies and procedures pertaining to Records Management; Demonstrated experience providing recommendations regarding issues that impact OSBP, including but not limited to, staffing plans, task actions, property accountability and control, supplies and logistics, government vehicle management, Continuity of Operations (COOP). Specifically you will be evaluated on the following competencies: Performance Management- Apply performance management concepts, principles, practices, and regulations, regarding planning, monitoring, advising on the rating and rewarding of employee performance. Flexibility: Is open to change and new information; rapidly adapts to new information, changing conditions and strategy, or unexpected obstacles, processes, and requirements. Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues. Influencing/Negotiating: Establishes and maintains relationships with key individuals/groups; understands what motivates them. Persuades others; builds consensus through give and take; gains cooperation from others to obtain information, find solutions, and accomplish goals. Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; seeks/generates and evaluates alternative perspectives/solutions; makes timely/ effective recommendations, based on potential implications of findings or conclusions. Critically evaluates to identify the causes of problems and chooses courses of action that balance the interests of the mission and stakeholders.

Education

Substitution of education may not be used in lieu of specialized experience for this grade level.

Contacts

• Address Defense Counterintelligence and Security Agency 27130 Telegraph Road Quantico, VA 22134 US
• Name: DCSA Servicing Team
• Phone: 614-692-2886
• Email: [email protected]