The St. Louis VA Medical Center is seeking a highly qualified Supervisory Program Specialist Whole Health Business Manager to function as an agent and designee for the Whole Health Program. The position plays a key role in achieving a balanced program and responsibilities involve decisions which have a direct and substantial effect on the health care organization.

Duties

VA Healthcare System St. Louis is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans. This position serves as a Supervisory Program Specialist - Whole Health Business Manager. Whole Health was established from the Comprehensive Addiction and Recovery Act and is a transformation in the delivery of healthcare. The program affects delivery of care across the spectrum of the VA. They play a key role in helping the Whole Health Clinical Director and other Whole Health leadership achieve a balanced program and responsibilities involve decisions which have a direct and substantial effect on the health care organization. They provide and interpret information related to the management of the Whole Health Care delivery system and contribute to the fulfillment of the VHA Health Care System's mission and vision by providing supervision, resource allocation, education, and advisory services. Duties include, but may not be limited to the following: MANAGEMENT/ADMINISTRATIVE Leading projects from initiation to completion and presenting the results to senior leadership throughout the Medical Center. Compiling all the necessary documentation and information by organizing a project management team. Working closely with the Whole Health Clinical Director and other Whole Health leadership in implementing and evaluating policies, plans, and internal operational systems Coordinating events hosted by officials, with assistance from continuing educational staff and initiatives when warranted. Performing audits and special studies to evaluate program effectiveness. Collecting and analyzing data from a variety of sources, measuring results, and reporting findings, to include outcome measures, cost analysis, access, and other related metrics. Performing the full range of personnel management and administration for an organization with varied functions and activities Processing new employees by requesting necessary equipment government issues laptop, cellphone, PIV card, and assure that all program access is complete. Ensures all meetings are scheduled properly by the needs of the service. Manage and coordinate online communication tools. PERSONNEL MANAGEMENT Planning work to be accomplished by subordinates, sets, and adjust short-term priorities and assigns work to subordinates based on ongoing or changing priorities and employee skills. Evaluating work performance of subordinates, advises, counsels, and instructs employees. Collaborates and acts as the Liaison with the Human Resources Office on employee hiring, promotion, and reassignment selections. Identifies developmental and training needs of employees and provides and forecast training. FINANCIAL MANAGEMENT/CONTRACTING Responsible for budget formulation, justification, and execution for financial management and reporting. Oversees all resources including FTEE, overtime, and fund control points to ensure resources are utilized within ceilings and guidelines. Exercises fiscal responsibility and oversight in the preparation and execution of the budget, manage expenditures, and recommend reallocation of funds. Assists with application and implementation of VA and non-VA grant funding opportunities to support the expansion of clinical and research programming, to include the development of program and project proposals and budgets. Manages the procurement and contracting process for the Whole Health team and serves as the Contracting Officer Representative. Responsible for the Consolidated Memorandum of Receipt and monitoring equipment replacement dates. Performs other duties as assigned. Work Schedule: Monday through Friday 7:30am to 4:00pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Supervisory Program Specialist (Whole Health Manager)/PD99859A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/05/2023. To qualify for this position at the GS-11 level, you must meet one of the following: Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-9) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Supervisory Program Specialist - Whole Health Business Manager. Qualifying specialized experience is: providing assistance in the oversight, management, and/or coordination of a health care program and/or services; performing personnel management and administration responsibilities for an organization with varied functions and activities; managing and coordinates online communication tools such as internal SharePoint websites and other related informational tools; applying knowledge of policies, regulations, and guidelines pertaining to the effective operation of a program, coordinating activities, tracking costs/budget, etc.; and establishing and maintaining effective working relationships at all levels of key management officials and charitable organizations/sponsors, applying tact, ingenuity, and resourcefulness. ~OR~ Education: successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M. if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. ~OR~ Combination: Combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education in excess of a master's or equivalent graduate education may be used to qualify applicants for the GS-11 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. NOTE: One (1) full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Preferred Experience: Excellent oral and written communication skills Attention to detail Strong analytical skillset Technical expertise with software and databases (e.g. CPRS, VISTA, Pyramid) Certified and trained Contracting Officer Representative (COR) You will be rated on the following competencies for this position: Administration and ManagementBudget AdministrationComplianceContracting/ProcurementQuality Assurance Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements and Work Experience: Work is primarily sedentary, but does require some periods of standing, walking and bending. The position requires regular use of typical office equipment including phone, multi- functional device and computers. Work is performed in a variety of office settings. However, there is exposure to communicable disease, physical/verbal abuse from disturbed/distraught patients, family members, and visitors. Safety precautions are necessary. Work also requires frequent travel by automobile between local sites and occasional overnight travel to distant locations. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA St Louis Health Care System 1 Jefferson Barracks Drive St. Louis, MO 63125 US
• Name: Angelina Hunley
• Phone: (816) 861-4700 X53834
• Email: [email protected]