Health System Specialist (Credentialing & Privileging Assistant Manager) is responsible for assisting the Credentialing & Privileging (C&P) Manager with the operation of the C&P Program Office at a Veterans Affairs Medical Center. Providing extensive support in the management of C&P program activities. Ensures quality assurance and assists C&P Manager with providing oversight for the C&P program. Conducting staff meetings and composes minutes. Reports to Chief of Staff Office VA Medical Center.

Duties

Duties include but are not limited to: Collaboration with C&P Manager to ensure the Medical Staff Bylaws/Rules and Regulations are reviewed and updated annually to reflect regulations or accreditation standards. Assists the manager with outlining the VAMC C&P Program goals and objectives, identifies risks, supervise the office specialists, ensures training and education, and completes second level reviews as appropriate. Serves as a consultant to the VAMC Leadership and VISN C&P Officer when the manager is absent. Provides direct technical and administrative supervision to subordinate unit employees in department. Ensuring employees are efficiently and effectively accomplishing quality work that is compliant with regulatory requirements and procedures Joint Commission Standards, laws, and VHA Credentialing and Privileging policies and requirements. Assuring implementation and accomplishment of the goals and objectives of the C&P program. Sets and adjusts short and long-term priorities for department. Provides advice, counsel, and instruction to employees on work and administrative matters. Serves as approving official for leave requests and approving official for credit card purchases and reconciliations. Conducts staff meetings and composes minutes. Completes other duties as assigned. Supervisory Statement: A one year supervisory probation period may be required for this position. Work Schedule: Monday - Friday 8:00 AM - 4:30 PM Virtual: This is not a virtual position. Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Authorized Position Description Title/PD#: Supervisory Health System Specialist (C&P Assistant Manager)/PD99417S Physical Requirements: The work requires some physical exertion, such as periods of standing when teaching; some walking, bending, crouching, stooping, stretching, or similar activities when visiting work sites; and some moderate lifting and carrying. At other times the work is sedentary, requiring the use of a computer.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Health System Administration Series, 0671, has an Individual Occupational Requirement (IOR): Applicants must meet the IOR as described below: Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. Or Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Special Provision for In-service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. Formal Training plan must be submitted with your application materials. Cannot be credited without Formal Training plan documentation. Preferred Experience: Credentialing & Privileging Experience (at least one year) working both LIP's and non LIP's files. GS-11 Grade Level: One year of specialized experience (equivalent to the GS-09 grade level in the federal service); Experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized Experience Requirement Includes: Provides extensive support in management of Credentialing & Privileging (C&P) program activities. Assists with oversight of functions related to healthcare providers' professional credentials supporting all divisions in accordance with VHA C&P, Handbooks, Policies, Memos, and Notices; The Joint Commission (TJC) Standards and State and Federal Regulations. Implementing best practices and advising leadership of all requirements pertaining to C&P program. Ensuring Medical Staff Bylaws/Rules & Regulations are reviewed and updated annually to reflect regulations/accreditation standards. Provides quality assurance, training, education, and completes second level reviews. Manages the C&P staff; sets and adjusts short and long-term priorities; assesses staffing needs; plans work to be accomplished; and ensures positions are appropriately manned to cover all program functions. Serves as a consultant to the VAMC Leadership and VISN C&P Officer. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or, two full years of progressively higher level graduate education leading to such a degree, or, LL.B. or J.D., if related to position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an appropriate combination of specialized experience and education. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Contacts

• Address Bruce W Carter Department of Veterans Affairs Medical Center 1201 Northwest 16th Street Miami, FL 33125 US
• Name: Sally Jordan
• Phone: 813-919-9130
• Email: [email protected]