This position is located in the Patient Care Services at the Roseburg VA Medical Center (RVAMC). The incumbent provides administrative support to the Associate Chief Nurse Executives, Nurse Managers and other personnel within the Office of Nursing and Patient Care Services.

Duties

Major duties include but is not limited to: Recommends and implements changes in administrative policies and procedures to the Associate Chief Nurse Executive (ACNE) Established controls on certain items such as proficiencies, appraisals, and suspense items Oversees the tracking of nursing FTEE, licensure, competency folder status, mandatory training, mapping and status Develops the need for and maintains an awareness of available human and material resources to make recommendations to leadership regarding needs, distributions or redistribution of resources Serves as a subject matter expert and as the final approving authority on official correspondence prior to ACNE signature Researches, creates, or modifies Nursing Standard Operating Procedures (NSOP) so they are current and reflect the rules, regulations and mandates of the Department of Veteran Affairs Provides oversight and training for nursing personnel on travel, ensuring that current regulations, policies and budget are correct Manages the travel budget to ensure the fund control points are within set limits Projects travel and education needs for the service line Manages procurement and contracting for Patient are Services Prepares procurement requests, evaluating proposals for work, maintains procurement and contracting records Develops and evaluates organizational structure and systems to achieve program goals Participates in analysis and interpretation of workload and other data used in resource planning, including patient flow, utilization management, and workload for acute care and community living centers Oversees timekeeping practices for the ACNE nursing staff Performs a thorough analysis for overtime budget and usage of overtime and reports on timekeeping subjects such as overtime and sick leave trends Provides administrative oversight to all acute care, primary care and operative specialty clinic staff including RNs, Nurse Practitioners and clerical staff Performs special studies and analysis including feasibility studies, cost benefit analysis, FTEE/productivity analysis, case mix analysis, staffing requirements, space and equipment utilization, organizational alignment and other areas of concern to the ACNE Administers space and equipment programs Prepares and/or assists in the initiation or revision of administrative policies Implements administrative program goals for Patient Care Services Responsible for all equipment assigned to Clinical Service; conducting annual inventory and advises operating officials on requirements and procedures for acquisition, repair and disposal of equipment Provides full administration of reporting, evaluation and fee requirements associated with the accreditation of the organization Makes recommendations to help ensure accreditation and positive audit results Serves as budge advisor for the ACNE; responsible for fund control points as applicable Develops long and short range polices and plans by coordinating the needs of the organization Provides clerical support to include answering phones, colleting and distributing mail, managing calendars of the supervisor and nurse leaders and other administrative functions typically associated with office management Performs other related duties as assigned Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:30 am to 4:00 pm Telework: Not eligible Virtual: This is not a virtual position. Position Description/PD#: Clinical Administrative Specialist/PD30548-0 and PD30549-0 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 11/22/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-7 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Ensures that current policies are accurate, and within organizational standards; Manages the suspense system to include receiving suspense items and helping mangers with in preparing and completing suspense items; Manages the travel budget ensuring fund control points are within set limits; perform timekeeping duties; Prepares and reviews minutes, policies and other correspondence. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education (18 semester hours) Transcript Required. OR, Superior Academic Achievement: In order to be creditable under this provision, superior academic achievement must have been gained in a curriculum that is qualifying for the position to be filled. S.A.A. is based on (1) class standing, (2) grade-point average, or (3) honor society membership. Applicants can be considered eligible based on membership in one of the national scholastic honor societies listed below. These honor societies are listed by the Association of College Honor Societies (external link). Agencies considering eligibility based on any society not included in the following list must ensure that the honor society meets the minimum requirements of the Association of College Honor Societies. Membership in a freshman honor society cannot be used to meet the requirements of this provision.Alpha Beta GammaAlpha ChiAlpha EpsilonAlpha Epsilon DeltaAlpha Epsilon RhoAlpha Eta Mu BetaAlpha Iota DeltaAlpha Kappa DeltaAlpha Kappa MuAlpha Lamba DeltaAlpha Phi SigmaAlpha Pi MuAlpha Sigma LambdaAlpha Sigma MuAlpha Sigma NuBeta Gamma SigmaBeta Kappa ChiBeta Phi MuChi EpsilonChi Sigma IotaDelta Epsilon SigmaDelta Mu DeltaDelta Tau AlphaEpsilon Pi TauGamma Theta UpsilonKappa Mu EpsilonKappa Omicron NuKappa Tau AlphaLambda Iota TauLambda Pi EtaLambda SigmaMortar BoardMu Kappa TauNational Society of Scabbard and BladeNSCS (The National Society of Collegiate Scholars)Omega Chi EpsilonOmega RhoOmicron Delta EpsilonPhi Beta DeltaPhi SigmaPhi Sigma IotaPhi Sigma TauPhi Upsilon OmicronPi Alpha AlphaPi Delta PhiPi Gamma MuPi Kappa LambdaPi Omega PiPi Sigma AlphaPi Tau SigmaPi Theta EpsilonPsi BetaPsi ChiRho ChiSigma Beta DeltaSigma Delta PiSigma Lambda AlphaSigma Lambda ChiSigma Pi SigmaSigma Tau DeltaSigma Theta TauTau Alpha PiTau Beta PiTau Sigma DeltaTheta Alpha KappaUpsilon Pi Epsilon GS-9 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: : Develops, and evaluates organizational structure, and systems to achieve program goals; Monitors and analyzes all nursing performance indicators, monitoring directives and handbooks for nursing implications; Prepares procurement requests, evaluating proposals for work and/or maintaining procurement contracting records; Manages the suspense system and assists the managers in the preparations and completions of suspense items; Analyzes and reports on timekeeping subjects such as overtime usage and sick leave trends; Administers space and equipment programs; Serves and the responsible official for all equipment assigned to the service; Responsible for control points; Provides clerical support such as answering phones, collecting and distributing mail, managing calendars, completing and distributing minutes and agendas. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. of J.D., if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. Transcripts required. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and graduate education beyond the first year or 18 semester hours. ACWA test requirement: Applicants selected at the GS-7 level may be required to complete a Administrative Careers With America (ACWA) examination to further qualify for this position Duties in the announcement are for the full performance level of GS-9. Applicants selected at the GS-7 grade level will perform all duties of the position in a developmental capacity. You will be rated on the following Competencies for this position: Analysis and Problem SolvingClericalComputer SkillsCustomer ServiceSelf Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be moderate walking, standing, bending, pushing, pulling, twisting, stooping, and carrying of light items like papers or books. No special demands are required to perform the the work. The incumbent may be required to walk across the campus, in inclement weather, to retrieve documents, items or vehicles as necessary for the performance of duties. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Roseburg VA Medical Center 913 Northwest Garden Valley Boulevard Roseburg, OR 97471 US
• Name: Merlinda Winbush
• Phone: 702-791-9000 X14083
• Email: [email protected]