The primary purpose of the position is is to provide principal support to the Head of Exhibitions as well as administrative and technical support for division-wide operations, and initiatives as directed by the Head of Exhibitions. This position is in the Division of Exhibitions (PEX) of the National Gallery of Art, on the Exhibitions, Collections, and Programs’ (P) staff, and reports directly to the Head of Exhibitions.

Duties

As the Gallery Support Specialist you will:

Requirements

• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• Males must abide by Selective Service registration requirements.
• See "Other Information" section regarding Selective Service requirements.

Qualifications

Candidates must meet the Qualification Standards Handbook requirements for the GS-301-9. A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-7 in the Federal service. Specialized experience is at least one year of experience, equivalent in responsibility to the GS-7 grade level in the Federal service, providing principal support to the head of exhibition in the areas of procurement, purchase card management, travel coordination, administrative support, curatorial assistance, and the ongoing coordination of selected activities. Your application and resume must demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must show in your resume how your past work experience demonstrates that you possess the KSAs identified below. If asked to do so, cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application! Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. 1. Analytical and evaluative ability sufficient to develop, implement, and maintain organizational systems and software to improve the administrative efficiency and communication across the Division. 2. Familiarity with an art museum’s general activities and particularly the work of an exhibitions department. 3. Proficiency in organizational, administrative, communication, and problem-solving skills. Ability to quickly learn and apply institutional policies and procedures. Organizational ability, exhibiting precision, accuracy, consistency, and attention to detail. 4. Knowledge and skill in compiling and processing various types of data. Proclivity and proficiency in developing, using, and maintaining spreadsheets, databases, and other technological platforms that support effective data visualization and analysis. 5. Ability to organize and implement diverse projects simultaneously, within established deadlines, and to respond quickly, courteously, and knowledgeably to requests for information and materials. 6. Demonstrated knowledge and experience dealing effectively with a wide variety of people in a courteous, tactful, diplomatic, and responsible manner. 7. Ability to exercise diplomacy and discretion especially when dealing with sensitive or confidential information; ability to maintain confidentiality and to demonstrate sensitivity and understanding as to which matters are sensitive and confidential. 8. Skill with personal computers and peripheral equipment (including printers, copiers, and scanners), thorough knowledge of word processing, spreadsheet, database, and scheduling software programs used in the PEX office (including but not limited to Microsoft Office Suite– Word, Excel, Teams, and Outlook – Wrike and The Museum System (TMS).9. Ability to track budgets, including federal, trust and grant funding, and create accurate reports, and familiarity with federal and trust procurement and basic contracting procedures. 10. Basic accounting skills and math accuracy and knowledge of the procedures involved in creating requisitions, using the National Gallery’s purchase cards, managing purchase orders, and in following regulations enforced by the Procurement Office; in arranging and processing official travel, and in budget tracking and reporting. Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.  "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures. CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section. You must meet all qualifications and eligibility requirements by the closing date of this announcement.

Education

Basic Requirements:

Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

Contacts

• Address National Gallery of Art 4th and Constitution Avenue NW, Washington, District of Columbia 20565 United States
• Name: Staffing
• Phone: 202-842-6814
• Email: [email protected]