This position is located at the Oscar G. Johnson VA Medical Center in Iron Mountain, MI, (586) - a Level 3 Complexity VHA Facility and is organizationally aligned under the Office of the Director. The primary purpose of this position is to perform administrative and specialized program related work while serving as a facility liaison for the Office of the Director.

Duties

The position unilaterally provides support, advice and recommendations on all matters relative to the coordination, integration, and synchronization of staff actions, events, and activities personally affecting and involving the Director. The position contributes to continuity, internal direction of the Office of the Director, and various special project assignments. Duties also include, but are not limited to: Receives and screens visitors and telephone calls, i.e. identity, purpose of call and relative importance in relation to availability of staff members. Provides advice and guidance to staff on clerical and administrative matters and provides administrative support to the office Maintains calendars and makes appointments in accordance with established practice and special instructions Assists in development of annual training plans assuring that budgetary guidance is followed and periodically advises staff of training opportunities Take meeting minutes for both clinical and administrative meetings Receives and reviews incoming correspondence and suspense items Arranges conferences; parking, lodging, meals and transportation Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. VA offers a comprehensive total rewards package: HR Specialist Total Rewards Work Schedule: Mon-Fri 0800-4:30PM Virtual: This is not a virtual position. Position Description/PD#: Executive Assistant/PD21258O Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/17/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. GS-09For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. GS-11For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: You will be rated on the following Competencies for this position: GS-9 Specialized Experience: Applicants must have one (1) year of specialized experience equivalent to the GS-07 level in the Federal Service. Specialized experience for this position at this grade level would consist of: Reviews correspondence and documents prepared for signature by management to ensure compliance with regulations, rules of grammar, format guidelines. Skill in the use of a variety of computer software programs, database management, spreadsheets utilization, and graphic design programs; skill in proofreading and final review of all correspondence and reports; knowledge and skill in arranging and completing travel arrangements; experience and skill in transcription of clinical and/or administrative materials, compiling summaries of minutes and meetings, and preparing minutes and agendas for distribution; and skill in effective communications, interpersonal relations, skill in organizing and prioritizing requests, and appropriately relating to internal and external customers. GS-11 Specialized Experience: Applicants must have one (1) year of specialized experience equivalent to the GS-09 level in the Federal Service. Specialized experience for this position at this grade level would consist of: Reviews correspondence and documents prepared for signature by management to ensure compliance with regulations, rules of grammar, format guidelines. Skill in the use of a variety of computer software programs, database management, spreadsheets utilization, and graphic design programs; skill in proofreading and final review of all correspondence and reports; knowledge and skill in arranging and completing travel arrangements; experience and skill in transcription of clinical and/or administrative materials, compiling summaries of minutes and meetings, and preparing minutes and agendas for distribution; and skill in effective communications, interpersonal relations, skill in organizing and prioritizing requests, and appropriately relating to internal and external customers. Administration and ManagementAnalytical ReasoningComputer SkillsPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts, etc For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Oscar G Johnson Department of Veterans Affairs Medical Facility 325 East H Street Iron Mountain, MI 49801 US
• Name: Jeremy Burton
• Phone: 7089010850
• Email: [email protected]