Department of Veterans Affairs Southern Arizona Healthcare system is currently recruiting for one (1) Supervisory Medical Administration Specialist (Deputy Chief of HAS) to work in Health Administration Services (HAS) Tucson, Arizona. The incumbent provides a high-level leadership support to HAS, upper management and clinical services.

Duties

Major duties include but are limited to: Assist the Chief, Health Administration Service in all duties as assigned. Evaluate programs for efficiency and productivity to support healthcare systems in patient administration. Coordinate and support mechanisms for successful data collection and entry. Manage programs that require in-depth training with the HAS Trainer to ensure that HAS and other identified Medical Center staff are educated and accountable for data management. Evaluate, planning, and analytical processes, and is responsible for producing executive reports and analyzing dashboards for effective service wide improvements. Coordinate the collection of data concerning patient care activities; makes computations as required and reports monthly, quarterly or annually to management. Design and conduct of comprehensive management studies where the boundaries of the studies are extremely broad and difficult to determine in advance. Maintain contact with clinical personnel and other staff in various clinic settings to resolve delays and misunderstandings in the medical administrative aspects of providing medical care. Intervene and resolve elevated disputes between the Veteran and other staff. Identify and propose solutions to management problems which are characterized by their breadth, importance, and severity, and for which previous studies and established management techniques are frequently inadequate. Participates in investigating patient complaints on eligibility issues, transportation, and inpatient operations, clinic operations, and all other HAS operations and prepares written response for Chief Health Administrative Service. Scheduling/Recall/EWL/Consults/lnsurance Capture Processing: Incumbent must have knowledge of the VHA Scheduling Directive and all processes within that directive such as the Recall System, Electronic Wait List (EWL), New Enrollee Appointment Request (NEAR) list and work with the Section Chief and HAS Trainers on assuring that staff are properly trained on the requirements of the VHA Scheduling Directives and can complete the scheduling responsibilities stated in the VHA Scheduling Directive. Schedule appointments and utilize the Electronic Waiting List or Recall List accurately and in a timely manner. Notifies the supervisor when clinic access is less than desirable or if an individual patient cannot be scheduled within mandated clinic timeframes. Daily review of active/pending consults, Electronic Wait List, Recall list and any relevant communications for accuracy and disposition. Review work in progress or upon completion and spot checks work as deemed necessary to assess the quality and quantity of work produced by each employee. Inform employees about the policies, procedures and practices of management as they relate to scheduling/recall/EWL/consults/insurance capture. Coordinate consultations and referrals of patients to other specialty services and schedules patients for future appointments in accordance with physician clinic profiles and input from the patient. Assist in orienting and advising physicians, residents and interns in VA regulations, policies and procedures on patient care medical administration matters and serves as a Team Advocate when current policies impair efficient and effective patient care. Assist the Healthcare Groups in the development of policies and procedures for workload management. Evaluate and write performance appraisals and provides feedback to employee concerning their performance. Recommend promotions, reassignments, or other status changes of assigned personnel, such as retention or release of probationary employees, step increases, and recognizes outstanding performance by recommending meritorious awards. Approves or disapproves leave and recommends action in unusual cases. Monitor purchases to ensure that cardholders conduct daily purchase card reconciliations within the required timeframe and that reconciliations are correct. Work Schedule: Monday to Friday, 7:30 a.m. - 4:00 p.m. Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Deputy Chief Medical Admin Specialist/PD13021A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/16/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: manage personnel, information, budget and resources in a medical care setting. You will be rated on the following Competencies for this position:Administration and ManagementFinancial ManagementManages Human ResourcesOrganizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: This is primarily a sedentary position, but the work requires some walking, bending, stooping and carrying of light objects such as manuals, documents, etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Tucson VA Medical Center 3601 South Sixth Avenue Tucson, AZ 85723 US
• Name: Seth Hickman
• Phone: (858) 552-8585 X7394
• Email: [email protected]