This position is located with the Bureau of Indian Affairs, Southwest Region, Office of the Regional Director, in Albuquerque, New Mexico. The incumbent serves as principal assistant to the Deputy Regional Directors to coordinate a variety of administrative support services.

Duties

Performs and coordinates a variety of administrative support services. Directs the procedural work of the office involving professional and technical functions. Provides continuity in the procedural workflow of the office according to operating procedures, policies, or precedents. Participates in planning, developing and executing special projects. Organizes functions to include budget, finance, property and supply, procurement, management of non-trust funds, records management, and facilities management. Reviews budget execution documents such as requests for allocation of funds, requests for personnel actions and travel orders. Determines the availability of funds for compliance with regulatory requirements. Encodes required actions maintaining records including expenditures and status of funds for accounts. Maintains reference files consisting of tribal government files, meetings, minutes, budgets, resolutions, ordinances, and resources ready for reference with tribal officials and general council members. Maintains reference files consisting of tribal government files, meetings, minutes, budgets, resolutions, ordinances, and resources ready for reference with tribal officials and general council members. Coordinates special projects which may involve working with tribal officials, agency officials, branch chiefs, regional staff and central office personnel. Receives visitors and telephone calls, determines the nature of the call or business and refers or handles personally.

Requirements

• U.S. Citizenship Required.
• Indian Preference applies.
• You will be required to have federal payments made by Direct Deposit.
• You may be required to successfully complete a probationary/trial period.
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• Incumbent may be required to operate a government-owned or leased motor vehicle. If selected, you will be required to complete an Incidental Motor Vehicle Operator’s Certification Form.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Administrative and Management Positions, GS-0301). Specialized Experience, GS-09: Qualifying is one year of specialized experience or the equivalent to at least the GS-07 grade level in the Federal service. Examples of specialized experience includes work involving analyzing and organizing the daily flow of administrative/program activities; participating in or assisting with program operations or program policy matters; providing information regarding operations and services; reviewing program operations for compliance; planning and coordinating administrative related functions; collecting, compiling and tracking data; developing and maintaining files, records, spreadsheets, and reports. OR Education: Masters or equivalent graduate degree; OR 2 full years of progressively higher-level graduate education leading to such a degree (36 semester hours, 54 quarter hours or equivalent); OR LL.B. or J.D., if related to this position. OR Combination of Education and Experience: Appropriate combinations of graduate level education and specialized experience that together meet the requirement also qualify for this position. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION

Contacts

• Address BIA Center for Recruitment Albuquerque BIA Center for Recruitment Albuquerque 1011 Indian School Road, NW Suite 136 Albuquerque, NM 87104 US
• Name: Deborah Abeita
• Phone: (505) 563-5123
• Email: [email protected]