This position is located in the Environmental Management Service (EMS), Veterans Health Administration Medical Center at the VA Medical Center in Minneapolis, Minnesota. The primary purpose of the position is to direct and coordinate the administrative, operational/planning activities internal and external to the service, help oversee the budget, and conduct comprehensive staffing/organizational analyses of EMS (final authority resting with the Service Chief).

Duties

Major duties and responsibilities include, but may not be limited to: Personnel Administration and Management Assists managers and staff in projecting staffing needs, writing position descriptions, developing job analyses, preparing performance plans and appraisals. Drafts disciplinary and adverse actions, special leave requests, performance and incentive awards related to employee and labor relations issues within the Service, final authority resting with the Chief. Discusses, investigates and responds to employee grievances and dissatisfactions to resolve conflicts. Represents management at labor/management meetings, provides information and resolves conflicts and/or problems that may arise and assures management officials are familiar with the negotiated agreement. Assists with personnel administration including knowledge of personnel operations, position classifications, grievance procedures, performance standards, functional statements, scopes of practice and disciplinary action. Budgeting/Financial Management Develops the need for and maintains an awareness of available resources, and makes recommendations to EMS management regarding needs, distribution or redistribution of these resources. Gathers and analyzes budget needs of EMS and initiates all phases of budgeting within administrative requirements. Responsible for formulation and execution of annual budget including salaries, travel, supplies, equipment and all other general operating expenses. Incumbent is a purchase card holder and complies with all the acquisition regulations, both Federal, VA and local to include BA, small business, Javits-Wagner-O'Day Act, and mandatory sources. Procurement/Contracting Manages procurement and contracting for the organization. Serves as primary Contracting Officer Representative (COR) for Regulated Medical Waste Disposal, Solid waste disposal, recycle waste disposal, pest control, and uniform contracts exceeding $25,000, and any additional EMS contracts for services, and multi-year service contracts that may be necessary for operational functionality. Manages contracting and procurement for small procurements that require varying approaches. Initiates and prepares contracts to secure adequate resources to facilitate operations to include determining appropriate costs, performing costs analysis, soliciting bids, writing sole source justifications, and communicating both orally and in writing with contractors. Prepares and reviews purchase order for supplies and non-expendable property such as equipment. Sets up and maintains systems to control purchasing and use of supplies. Administrative Management Manages and coordinates all administrative aspects of the Service. As such, is responsible for developing both long and short-range policies and plans for EMS by coordinating the administrative needs of the organizational units for which accountable. Provides formularized planning direction and is responsible for submission of EMS Business Plans and supports the submission of various reports. Responsible for the development and implementation of policies and procedures for the Service, as well as recognizing the need for new policies and brings such policies to the attention of the Chief. Develops, evaluates, and modifies organizational structure and systems to achieve program goals. Participates in the analysis and interpretation of workload and other data used in resource planning. Administers space and equipment programs specific to EMS requirements. Performs other related duties as assigned. Work Schedule: Monday - Friday, 7:00am - 3:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD608500 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Bargaining Unit Position: No The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/06/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: strategic planning, budget preparation, five-year plans, public relations, management of a managed health care program; and the ability to develop, evaluate, and adjust organizational structures and management systems. Ensuring needs of each section are met; performing various supervisory duties, such as assigning work and personnel management functions; developing long- and/or short-range policies and plans for an organization. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education in excess of 36 hours. You will be rated on the following Competencies for this position: Administration and ManagementCommunicationInformation Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Minneapolis VA Medical Center One Veterans Drive Minneapolis, MN 55417 US
• Name: Marissa Frese
• Phone: 6124675704
• Email: [email protected]