This position is located in the VA Heartland Network Office (VISN 15), located in Kansas City, MO. This position is the primary Office Automation Assistant to the Network VISN 15 Director and Executive Leaders.

Duties

This is NOT a remote position. The Office Automation Assistant serves in the VISN 15 Business Office providing a variety of administrative support services essential to the operation of staff involved in regional coordination and general management functions focusing in a variety of specialized programs. Exercises a general knowledge of a wide variety of administrative regulations and policies pertinent to the many diversified operational functions with providing support to veteran's health care. Ensures confidentiality is maintained at all times. Major duties include, but are not limited to: Acts as a liaison with visitors or callers Provides background information Monitors all travel and conference activities Processes administrative work Coordinates logistics Coordinates all travel and hotel accommodations Composes reports Supports executive recruitment Prioritizes appointments Prepares correspondence Prepares data and statistical graphs Assists with special projects Maintains classified material Performs other related duties as assigned Work Schedule: Monday - Friday 7:30 a.m. CST to 4:00 p.m. CST or 8:00 a.m. CST to 4:30 p.m. CST depending on agency needs Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for ad-hoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Office Automation Assistant/PD02897A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/02/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06 level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: providing administrative support coordinating conference calls and meetings coordinating travel accommodations maintaining travel records and reports, correspondence, and call screening controlling calendars and reports updating SharePoint, data collection, tracking logs and maintaining classified materials using software applications such as word processing, databases and internet database applications for data entry, file maintenance and data retrieval researching reference materials, regulations, and standards to identify appropriate action necessary to correct problems or issues Typing Proficiency: Applicants must type at least 40 words per minute. In addition to answering the questionnaire, you must also self-certify on your resume that you currently type at least 40 words per minute. Failure to indicate this on your resume that you possess this typing speed will eliminate you from consideration. You will be rated on the following Competencies for this position: Administration and ManagementClericalCommunicationComputer SkillsManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. The work requires no special physical demands. It involves some walking, standing, bending, or carry of light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VHA VISN 15 Human Resources One Petticoat Lane, 1010 Walnut Street, Second Floor Kansas City, MO 64106-2149 US
• Name: Aisha Moody
• Phone: (314) 939-8849
• Email: [email protected]