The purpose of Administrative Officer (AO) is to coordinate and implement all the administrative activities of the service. The position reports directly to the Chief of SPS. The position facilitates the active and complex interactions necessary for the smooth delivery of care across services within the facility. This is accomplished by working with representatives from a variety of services and requires close and in-depth coordination by the incumbent.

Duties

Incumbent serves as a principal advisor to the Chief, Sterile Processing Service. The AO participates in the overall administrative, operational management, decision-making, policy development and resource allocation and utilization for the Service. Incumbent provides administrative and analytical expertise and works independently and closely on a day-to-day basis with the Chief, Sterile Processing Service in planning, identifying, resolving, and implementing complex management programs and policies related to the operation of the Sterile Processing Service. Provides for the overall administrative management of the Sterile Processing Service. Exercises independent and creative judgment in accomplishing major duties. This may include interpreting administrative policies, developing local polices, defining administrative requirements, and/or providing advice to the Chief on related issues. Assists in the planning, review, and reporting of data/statistical results of program/project studies. Performs a basic analysis of the data and generates a variety of reports. Coordinates incoming data from a variety of sources. Reviews documents, reports, and/or applications for omissions and inconsistencies, and ensures data entry is complete and accurate. Enters pertinent information into an automated tracking system. Incumbent will be the administrative Point of Contact for the service SharePoint page, email groups, and Reusable Medical Equipment Program. Oversees general administrative work such as appointment calendars and scheduling. The incumbent will serve as the service's Automated Data Processing Application Coordinator (ADPAC), record liaison, and PIV sponsor. Job duties related to ADPAC (including, but not limited to support all SPS software and data management systems. Support includes understanding and ensuring availability of access, hardware, peripherals, equipment management, troubleshooting and user training. Advises the Chief and Supervisors regarding procedures, laws, regulations, and policies dealing with workforce diversity, recruitment, merit promotion, employee and labor relations, employee career development, human resources training, and other human resources related activities. Monitors, coordinates, and tracks all on-going and projected personnel actions and continuously apprises management of status. The incumbent provides for the maintenance of data related to the budget and expenditure estimates in order to provide the best possible patient care within the allotted budget. Advises on fund shortages and makes recommendations regarding funding or program adjustments to promote program effectiveness and efficiency. The incumbent participates in both long and short-range planning by coordinating the administrative needs of the SPS, as assigned. Participates in annual budget planning and implementation for the section programs; monitors and tracks the program budget throughout the fiscal year. Maintains the records for the training and development programs directed at providing a highly trained and skilled work force for accomplishing the mission. Reviews and analyzes the SPS annual education program and schedule types and sources of training available to meet the needs of the organization and/or employee. Work Schedule: Full time Monday-Friday, 9:00am-5:30pm Compressed/Flexible: May be available Telework: May be available Ad-hoc Virtual: This is not a virtual position. Functional Statement #: 91527-0 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Travel: You may be expected to travel for this position; must possess a valid drivers license and be able to operate a government owned vehicle.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/31/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: For the program specialist GS-09, you must meet one of the following: Specialized Experience: Have one (1) full year of specialized experience equivalent to the GS-7 level in the Federal service that equipped you with the knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of this Administrative Officer position. Specialized experience includes: serving as a principal advisor to the Chief, participates in the overall administrative, operational management, decision-making, policy development and resource allocation and utilization for the Service; Assists in the planning, review, and reporting of data/statistical results of program/project studies; Performs a basic analysis of the data and generates a variety of reports; Administrative Point of Contact for the service SharePoint page, email groups, and Reusable Medical Equipment Program. Oversees general administrative work such as appointment calendars and scheduling; Advises the Chief and Supervisors regarding procedures, laws, regulations, and policies dealing with workforce diversity, recruitment, merit promotion, employee and labor relations, employee career development, human resources training, and other human resources related activities. Providing for the maintenance of data related to the budget and expenditure estimates in order to provide the best possible patient care within the allotted budget; Maintaining the records for the training and development programs directed at providing a highly trained and skilled work force for accomplishing the mission. OR Education: Have a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D. if related. Please note: such education must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPTS REQUIRED) OR Combination of Education and Specialized Experience: Have an equivalent combination of successfully completed graduate education and specialized experience, as described above, which meets the total qualification requirement for the GS-9 grade level. Combined experience is determined as 6 months of specialized experience equivalent to GS-7 and beyond 1 year of graduate level education. Note: If you select this option, a copy of your transcripts is required. Education cannot be credited without documentation. The full performance level is GS-9. You will be rated on the following Competencies for this position: Administration and ManagementAnalysis and Problem SolvingBudget AdministrationCommunicationsFinancial ManagementHuman Capital ManagementPlan and organize workTechnology ApplicationWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Richard L Roudebush VA Medical Center 1481 West Tenth Street Indianapolis, IN 46202 US
• Name: Gregory Gilbert
• Phone: 317-499-5706
• Email: [email protected]