This position is an Open Title 5 Excepted Service Non-Uniformed Personnel position, open to the Public and to Veterans following the Minnesota National Guard Merit Placement plan. AGENCY: Minnesota Air and Army National Guard LOCATION: Camp Ripley, MN SELECTION OFFICAL: LTC Mark Gile This is an Excepted Service position in the Minnesota National Guard. Membership in the National Guard is not required for employment. Competitive service employees may apply

Duties

Major Duties: This is not an all-inclusive list A ADMINISTRATIVE ASSISTANT, GS-0303-7, 1. Provides administrative assistance in managing the Management Control Program (MCP). Gathers and organizes MCP material, establishes a suspense system, and provides accurate information to the Division Chiefs and Managers within the DCSLOG/G4 organization for preparation of their input into the Command MCP. Compiles the DCSLOG/G4 input for submission to the CAO. Assists the Division with their role of validating the Army input prior to transmittal of the Annual Assurance Statements to the TAG for signature and final submission to the National Guard Bureau by the established deadline. Coordinates DCSLO/G4 inspections such as NGB-CLRT-X, Army IG, Army Audit Agencies, and other external agencies. Assists in the development of inspection schedules, coordinates with managers, develops inspection areas through analysis of previous inspection results and highlights known vulnerabilities and problem areas. Maintains historical records on all previous external inspections. Coordinates in-briefs and exit conferences. Serves as the DCSLOG/G4 focal point for all personnel actions to include performance evaluations, standards, OER/NCOER, job announcements, and other SF-52 actions. Maintains a register of all pending actions and suspense dates. Reviews all documents for accuracy, format, and compliance with applicable regulations. 2. Provides research assistance of applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. Maintains personal contact with DCSLOG/G4 employees, functional managers (Army), NGB personnel, and state personnel to discuss administrative requirements and services, provides technical advice and guidance, and recommends methods and procedures where necessary. Advises other administrative personnel of latest directives regarding administrative procedures. Provides information, explains the application of regulations and resolves problems with contacts as they relate to administrative functions. 3. Performs duties as DCSLOG/G4 Publications Officer. Coordinates with Army publications sources to accomplish ordering, locating electronic publications, updating the 12 series requirements, and maintaining a current and complete publications library for the DCSLOG/G4 organization. Serves as the Records Management Coordinator for the DCSLOG/G4 organization. Ensures all subordinate divisions maintain official files in accordance with the Modern Army Record-keeping System (MARKS). Provides instruction to personnel in the DCSLOG/G4 to ensure the MARKS program is executed properly. Receives visitors and telephone calls for the DCSLOG/G4 organization. Based on a working knowledge of the DCSLOG/G4 activity, exercises judgment in screening those calls or visitors that can be handled personally or must be referred to other command staff personnel or DCSLOG/G4 divisions. 4. Reviews incoming correspondence, publications, regulations, and directives, which may affect the DCSLOG/G4 or programs within the DCSLOG/G4 purview relative to the Army National Guard. Establishes controls on accountable mail and determines distribution and routing of incoming correspondence while retaining items of special importance for the personal attention of the DCSLOG/G4. Prepares and/or reviews outgoing correspondence from the office of the DCSLOG/G4 or subordinate divisions for grammar, construction, proper format, attachments, continuity of text, policy and procedural adherence, and compliance with the DCSLOG/G4 viewpoint. Advises the originator of any discrepancies and provides necessary training. Maintains office files of correspondence, directives, regulations and other information. Performs other duties as assigned.

Requirements

Qualifications

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. GENERAL AND SPECIALIZED EXPERIENCE QUALIFICATIONS REQUIREMENTS: GS06 and above 1 year equivalent to at least next lower grade level. Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

Education

EDUCATION:
N/A

You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Contacts

• Address MN HRO JFHQ 600 CEDAR STREET SAINT PAUL, MN 55101 US
• Name: Giacomo DiGiacomo
• Phone: 651-282-4171
• Email: [email protected]