OUR MISSION: To fulfill President Lincoln's promise "To care for those who have served in our nation's military and for their families, caregivers, and survivors" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans?

Duties

The primary purpose of this position is to provide administrative management support toward continual improvement of business operations within the Surgical Service. The incumbent exercises autonomy in performing a full range of administrative management activities and responsibilities, including human resources, budget oversight, staff mapping, program planning and evaluation, and performance improvement of the overall administrative support functions of the Surgical Service. The incumbent coordinates long- and short-term projects affecting the service, many of which require review of, and recommendations for budgetary, supply, personnel, space, and equipment requirements. In the absence of the Chief and/or managers, represents the service on various committees and select meetings. Major Duties Coordinates the personnel management program, performing or overseeing the full range of human resources requirements. Reviews, interprets, and evaluates incoming requests for adjustments in staffing levels. Plans, organizes, and directs administrative workgroups to review/study data to evaluate staff, workload, demand, and data provided by other sources. Provides the overall administrative management of the Surgical Service. Completes necessary documentation and ensures programmatic compliance with all standards, policies, directives, mandates, and regulations. Provides for budgeting and financial management. Directs budget execution after approval. Provides primary, technical, and administrative supervision for one Program Assistant and one Management Assistant. Selects candidates for promotions, vacancies, details, and reassignments. Identify potential/actual problem areas and implement solutions to enhance workload distribution/timeliness, prevent/correct poor work situations, and prevent potential problems. Manages procurement and contracting for the service. Utilizes systems to track, measure and assist in ensuring accountability for performance measures, including accessing and analyzing data. Work Schedule: Days: Monday through Friday between 7:30am and 4:00pm Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD182460 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required The William S. Middleton Memorial Veterans Hospital is committed to fostering and sustaining an environment which celebrates diversity, provides equitable opportunities for employment and promotion, and supports inclusiveness in our culture. Together, we strive to create and maintain working and learning environments that promote professional growth and teamwork, and are inclusive, equitable and welcoming. We embrace our differences as individuals and unite as a team toward a common goal: to serve our nation's Veterans.

Requirements

• You must be a U.S. Citizen to apply for this job
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Department of Veterans Affairs Personnel

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/30/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. GS-9 Level Experience: You must possess One year of experience equivalent to at least the GS-7 level. One year of specialized experience such as: Knowledge and skill in applying analytical and evaluative methods and techniques to detect, deliberate and resolve issues or problems with practices or policies; Ability to plan, organize, and direct team study work to review data and evaluate administrative processes; Skill sufficient to prepare and deliver briefings to service managers on study findings and recommendations; Knowledge of budget and fiscal management considerations in order to make budget projections and make recommendations regarding financial requirement considerations; Knowledge and skill in the use of computer software equivalent to Microsoft Office; Knowledge of electronic medical records programs; Skill sufficient to access a variety of data from various sources and programs. Or, GS-9 Level Education: Do you have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related? TRANSCRIPTS REQUIRED. Or, Combination Education and Experience: Equivalent combinations of successfully completed graduate education and specialized experience directly related to the work of the position, which may be substituted to meet the experience requirements of the position? TRANSCRIPTS REQUIRED. You will be rated on the following Competencies for this position: Analysis and Problem SolvingCommunicationCustomer ServiceHuman Capital ManagementPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Demands: The work is primarily sedentary, although some slight physical effort may be required. This work may also include walking distances between buildings, carrying/ lifting small and/or lightweight office type equipment (e.g. telephones, audiovisual equipment, conference call equipment, etc.) Work Environment: The work is typically performed in an adequately lighted and climate controlled office. The office is shared and located in an area available to walk in customers. May require infrequent travel for conferences, training off station, etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address William S Middleton Memorial Veterans Hospital 2500 Overlook Terrace Madison, WI 53705 US
• Name: Matthew Acree
• Phone: (608)256-1901 X17488
• Email: [email protected]