This position is located in the Department of Health and Human Services, Substance Abuse and Mental Health Services Administration,Division of Grants Management headquartered in Rockville, Maryland. This vacancy is also being announced concurrently with vacancy announcement HHS-SAMHSA-DE-24-12156386 under delegated examining procedures. Please review this announcement to see if you are eligible for consideration under competitive procedures.

Duties

WHAT YOU'LL BE DOING DAY TO DAY As a Grants Management Specialist, you will use your knowledge of and experience to optimize business results and customer experience by: GS-9 Negotiates and administers a limited portfolio of grants and cooperative agreements, which includes applying knowledge of organizational needs and deadlines and consistent follow-up to ensure receipt of required documentation. Appraises the grantee of the responsibilities, requirements, and grants management policies and procedures to be followed during the life of the grant and in proper use of public funds. Reviews all appropriate data to determine the adequacy and acceptability of applicants. Receives all progress, financial status, closeout, and other reports required by the terms and conditions for the grant and exercises responsibility for ensuring that such reports are properly processed. Monitors the grants process and maintains close coordination with program officials to ensure that all required actions are executed by grantees and the government in a timely manner. Prepares and executes grant awards and all amendments and correspondence. Negotiate and coordinate with the procurement and grants staff and grantee institutions to assist in appraising policies. GS-11 Provides assistance in the administration of a grant portfolio including setting appropriate work priorities, applying knowledge of organizational needs and deadlines, and consistent follow-up to assure receipt of required documentation. Ensures grantee complies with established administrative and financial policies, and procedures. Reviews all appropriate data to determine the adequacy and acceptability of applicants. Responsible for program policy development Receives all progress, financial status, closeout, and other reports required by the terms and conditions for the grant and exercises responsibility for ensuring that such reports are properly processed. Monitors the grants process and maintains close coordination with program officials to ensure that all required actions are executed by grantees and the government in a timely manner. Prepares and executes grant awards and all amendments and correspondence. Negotiate and coordinate with the procurement and grants staff and grantee institutions to assist in appraising policies. GS-12 Plan and evaluate in-depth financial and administrative analyses of a variety of grant mechanisms to determine if costs are reasonable and allowable within prescribed policies covering items such as personal services, equipment, facilities, and other relevant factors. Providing administration of a grant portfolio including setting appropriate work priorities, applying knowledge of organizational needs and deadlines, and consistent follow-up to assure receipt of required documentation. Conducts site visits of potential grantees to assess their business management capabilities. Ensures that all required grant actions are executed by grantees and the government in a timely manner both prior to, and after award over the grant life cycle. Provides guidance and interprets grants policy and procedures to program staff, principal investigators, and administrators at grantee institutions. Attends grant review meetings and providing administrative and budgetary information.

Requirements

• U.S. Citizenship required
• Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov
• Suitable for federal employment
• Meet time in grade restrictions by the closing date of the announcement
• Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
• Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
• All qualification requirements must be met by the closing date.
• Financial disclosure statement may be required.
• Probationary (or trial) period may be required.

Qualifications

WHAT WE ARE LOOKING FOR GS-9 To qualify for this grants management position at the GS-09 level, you must have one year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-7 grade level in the federal service performing at ALL of the following: Assisting with and reviewing documents related to a programs lifecycle that could be similar to grant pre-award, award, and/or post award activities. Reviewing documents (e.g., proposals, reports that are like grants or cooperative agreements, and other related instruments) for adherence to a programs policies and regulations. Applying analytical and evaluative techniques to identify and resolve issues/problems of a procedural or factual nature; writing letters, memoranda, and operating procedures, directives or guides to convey information relating to program management activities. OR Education Substitution: A master's or equivalent graduate degree, or 2 full years of progressively higher-level graduate education leading to such a degree, or LL.B. or J.D., if related. OR A combination of education and experience as described above. GS-11 To qualify for this grants management position at the GS-11 level, you must have one year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-9 grade level in the federal service performing at least ALL of the following: Administering federal assistance awards such as grants and cooperative agreements. General working knowledge of federal financial assistance regulations, policies, and procedures. Monitoring grant management activities throughout the grant lifecycle. Preparing, processing, issuing, and tracking work products related to grant awards as well as compliance with reporting requirements, laws, and regulations. OR Education Substitution: A Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or LL.M., if related. OR A combination of education and experience as described above .GS-12 To qualify for this grants management position at the GS-12 level, you must have one year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-11 grade level in the federal service performing at least ALL of the following: Reviewing, analyzing, and evaluating applications, plans, budget estimates and cost analysis. Developing and interpreting policy and/or providing guidance for applying administration policy, procedures, techniques, and methods. Reviewing grants and/or cooperative agreements or similar work products to ensure compliance with statues, regulations, and agency policies. Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. OPM Qualification General Policies Website

Education

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov.

Note: Applications can be accepted from students who expect to complete qualifying education within 9 months from the date of application. Education was completed successfully before the applicant can be appointed.

Contacts

• Address Substance Abuse and Mental Health Services Administration 5600 Fishers Ln Rockville, MD 20857 US
• Name: HR Consultants
• Phone: 240-276-0550
• Email: [email protected]