The position is located within Medicine Service, Office of the Associate Chief of Staff (ACOS) for Medicine. The incumbent serves as Administrative Officer for the Emergency Department, supporting management in the following areas: administrative, budgetary, HR, procurement, contract management, and program analysis. The incumbent manages all administrative functions and collaborates with other leadership in providing day-to-day direction and oversight of administrative operations.

Duties

Conducts studies of manpower, workload space, equipment and other resources utilization for the service. Using technical competence and under administrative guidance manages staffing, equipment, database tracking and financial resources for the service. Provides for full administration of tracking reporting requirements associated with credentialing and privileging of clinical staff and audits part-time physician work hours (MSLE) agreements. Serves as unit timekeeper and backup for other TLs as needed. Conducting interviews and with supervisors to obtain information about organization missions, functions and work procedures. Provides for full administration of tracking reporting requirements associated with credentialing and privileging of the clinical staff. Using management principles, organizational theory and techniques of analysis and evaluation, knowledge of standardized administrative practices and procedures o conduct studies of clerical processes to identify, analyze, and recommend solutions to problem or organization structure, staffing, administrative procedures, work processes and workload distribution. Works independently and prioritizes work appropriately without supervisory guidance. All other duties as assigned. Work Schedule: 7:30 a.m. to 4:00 p.m. Telework: AD HOC Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD521-11013-A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized *Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/20/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience GS-11: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Monitoring staff and service performance to ensure directives from the ACOS via staff meetings or memorandums are implemented effectively; Experience tracking reporting requirements associated with credentialing and privileging of clinical staff; Experience ensuring recruitment packages are prepared and submitted, to maintain staffing needs; Experience conducting interviews with supervisors and employees to obtain information about organizational missions and work procedures; Experience serving as Timekeeper and backup for other TLs as needed. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or LL.M if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. (Transcripts Required). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and graduate education beyond two years (36 semester hours) leading to a Ph.D. or equivalent doctoral degree. (Transcripts Required). You will be rated on the following Competencies for this position: Information Management Technical Competence Self Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Regular and recurring work is mostly sedentary involving sitting at a desk, engaging in conference calls or video teleconferencing. The incumbent works with a computer screen and keyboard. Some physical effort such as standing, walking, bending or some mobility between the office and various other clinics and offices located at any of our health care system sites prolonged sitting may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Birmingham VA Medical Center 700 South 19th Street Birmingham, AL 35233 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]