The Health System Specialist position is responsible for assisting the Credentialing & Privileging (C&P) Manager with the operation of the C&P Program Office at a Veterans Affairs Medical Center (VAMC) or Health Care System (HCS) and is responsible to provide extensive support in the management of Credentialing and Privileging program activities. Health System Specialist ensures quality assurance and assists C&P Manager with providing oversight for the C&P program.

Duties

Duties include but are not limited to: Collaboration with C&P Manager to ensure the Medical Staff Bylaws/Rules and Regulations are reviewed and updated annually to reflect regulations or accreditation standards. Assists the manager with outlining the VAMC C&P Program goals and objectives, identifies risks, supervise the office specialists, ensures training and education, and completes second level reviews as appropriate. Serves as a consultant to the VAMC Leadership and VISN C&P Officer when the manager is absent. Provides direct technical and administrative supervision to subordinate unit employees in department. Ensuring employees are efficiently and effectively accomplishing quality work that is compliant with regulatory requirements and procedures Joint Commission Standards, laws, and VHA Credentialing and Privileging policies and requirements. Assuring implementation and accomplishment of the goals and objectives of the C&P program. Sets and adjusts short and long-term priorities for department. Provides advice, counsel, and instruction to employees on work and administrative matters. Serves as approving official for leave requests and approving official for credit card purchases and reconciliations. Conducts staff meetings and composes minutes. Completes other duties as assigned. Work Schedule: Monday - Friday 8:00 AM - 4:30 PM Telework: Ineligible Virtual: This is not a virtual position. Position Description/PD#: Supervisory Health System Specialist/PD99417S Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not authorized Permanent Change of Station (PCS): Not authorized PCS Appraised Value Offer (AVO): Not authorized Financial Disclosure Report: Not required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/13/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Health System Administration Series, 0671, has an Individual Occupational Requirement (IOR): Applicants must meet the IOR as described below: Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. Or Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Special Provision for In-service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. Formal Training plan must be submitted with your application materials. Cannot be credited without Formal Training plan documentation. Preferred Experience: Credentialing & Privileging Experience (at least one year) working both LIP's and non LIP's files. ??????? Qualification Requirement: Applicants must also meet the specialized experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Manages staff performance by setting and adjusting short and long-term priorities. Assesses staffing needs, plans work to be accomplished, and ensures positions are appropriately manned to cover all program functions. Develops, modifies, and/or interprets performance standards. Outlines and explains performance expectations to staff. Assigns and reviews work performed by subordinates based on priorities, considers complexity and requirements of assignments and employee skill level. Evaluates work performance mid-year and annually, and provides regular feedback on employees' strengths and weaknesses. Serves as approving official for leave requests and approving official for credit card purchases and reconciliations. Conducts staff meetings and composes minutes. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or, two full years of progressively higher level graduate education leading to such a degree, or, LL.B. or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an appropriate combination of specialized experience and education. You will be rated on the following Competencies for this position: Administration and ManagementInterpersonal SkillsQuality AssuranceTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires some physical exertion, such as periods of standing when teaching; some walking, bending, crouching, stooping, stretching, or similar activities when visiting work sites; and some moderate lifting and carrying. At other times the work is sedentary, requiring the use of a computer. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Bruce W Carter Department of Veterans Affairs Medical Center 1201 Northwest 16th Street Miami, FL 33125 US
• Name: Sally Jordan
• Phone: 813-919-9130
• Email: [email protected]