This position is located in Pathology & Laboratory Medicine Service, John Cochran Division, of the VA St. Louis Health Care System. Primary purpose of this position is to provide transcription, administrative, accounting, acquisition, and timekeeping support to the Chief, Pathology & Laboratory Service; Staff Pathologists; and the Administrative Officer. Pathology & Laboratory Service provides services to a two-division Health Care System.

Duties

Duties include but are not limited to: Transcribes medical dictation by physicians and other medical practitioners pertaining to patients' assessments, diagnostics, therapy and other medical reports relying heavily on typing skills, medical terminology vocabulary and standard concepts, practices and procedures within the medical field. Incumbent coordinates the flow of Anatomic Pathology consult cases; these include cases sent to other institutions as well as consults sent to St Louis VAHCS from other institutions. Tracks all incoming and outgoing clinical lab samples and requests for services related to PLMS environmental water testing program. Ensures all incoming samples are logged in and all outgoing results are electronically tracked using Microsoft Excel or other appropriate spread sheet programs. Monitors and accounts for all outgoing water testing invoices and all incoming water testing payments. Checks patients in for their lab samples procurement appointments. Accessions lab tests samples in central receiving sections of the lab arid performs other procedures necessary. To ensure appropriate specimen receipt, handling, and processing to ensure accurate, reliable laboratory results. Ensures correct routing of clinical samples to laboratory sections, informing other staff of sample urgency as necessary. Selects the correct method of resolution for problem samples and orders and informs team leader or supervisor of problems that cannot be resolved. Works with P&LMS chief, manager and supervisors to electronically submit all requests for new equipment to the facility's Equipment Committee. Tracks the status of all Equipment Committee requests and works with facility logistics staff to ensure timely resolution to any equipment request issues. Prepares annual input for acquisition planning for well-established levels and types of standard equipment and expendable supplies necessary to support PLMS operational and administrative functions. Prepares and maintains equipment request listing(s) for the various sections of the service, verifying with each program the items listed are still current and accurate. Ensures and verifies all supporting documentation is current and accurate for each requested item on the service lines' equipment list. Prepares 2237s as requested by the Pathology & Laboratory Service Administrative Officer. Implements federal and agency program for control and inventory, return and reutilization Of equipment. Uses well-established and commonly applied methods to maintain consolidated memorandum receipt (CMR). Required to assist with physical inventory on an annual basis of all CMRs assigned to Pathology & Laboratory Service. Works directly with appropriate medical center staff and vendors to ensure equipment and/or instruments are repaired and/or replaced as needed in accordance with specific agency directives and procedures. Arranges for disposal of surplus or excess property In accordance with specific agency directives and procedures. Manages the calendar for the Chief, P&LMS, including scheduling meetings, booking conference rooms, contacting meeting attendees to confirm attendance, tracking attendance and preparing meeting agendas and minutes as needed. Work Schedule: Full-time, Monday - Friday, 8:00am - 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant/PD080070 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• You may be required to serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. For a GS-5 position you must have served 52 weeks at the GS-4. I understand that I must provide SF-50(s) - Notification of Personnel Action, to verify my eligibility to apply to the area of consideration listed in the announcement and to verify that I possess the time-in-grade requirements for the position. The following information is provided to assist applicants in the submission of appropriate SF-50s to verify eligibility and time-in-grade requirements: To verify your eligibility to apply to the area of consideration listed in the announcement, you must provide your most recent SF-50 if you are a current or former Federal employee. An SF-50 showing your time-in-grade eligibility must also be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as outlined in the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. An award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50's to document time-in-grade include: Within grade increases at the highest grade held; OR, Promotions with an effective date more than one year old; OR, SF-50's at the highest grade held with an effective date more than one year old. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience transcribing medical dictation regarding patient's assessments; Utilizing data tracking systems to keep logs for the service; Payroll/timekeeping experiences for employees; scheduling meetings and appointments on calendars for management staff; Office/clerical work involving answer phones and transferring calls to the correct department. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 4 years above high school in any field for which high school graduation or the equivalent is the normal prerequisite. This education was obtained in an accredited business, secretarial or technical school, junior college, college or university. (TRANSCRIPTS REQUIRED) OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond high school education as described above that demonstrates my ability to perform the duties of this position. For the GS-05, only education in excess of 60 semester hours (2 years) is creditable. (TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position:AccountingClericalComputer SkillsHealth Information ExchangeTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books: No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA St Louis Health Care System 1 Jefferson Barracks Drive St. Louis, MO 63125 US
• Name: Adam E. Smith
• Phone: 909-683-5470
• Email: [email protected]