Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

Duties

Coordinates and performs a wide variety of responsible administrative functions in support of upper level management functions.  Organizes flow of operational program processes in an office environment.  Establishes status of actions on numerous projects and programs operations.  May serve on a variety of advisory committees.  May be delegated signatory authority for selected administrative matters.  Reviews and interprets directives and regulations.  Maintains official files in accordance with records management and PII policies  Advises staff on development and implementation of local administrative directives and procedures.  Develops internal policies, procedures and work methods affecting administrative management operations.  Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and format.  Collects, compiles and organizes information and data to meet administrative requirements.  Prepares correspondence and drafts instructions.  Facilitates methods for automating reports and correspondence.  Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations.  Manipulates data to meet presentation and report requirements.  Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and punctuation.  Receives telephone callers, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary.  Receives and delivers messages to staff members.  Arranges and maintains appointment calendars for staff.  Routes incoming mail to staff and work sections.  Establishes suspense dates to collect responses and submits information as required by requests.  May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor’s signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual development plans. 

Requirements

• See Duties and Qualifications

Qualifications

DUTIES CONTINUED:Develops and ensures implementation of an activity safety program in accordance with the Base Safety Program.  Advises employees of available safety regulations, instructions, materials and equipment.  Promptly reports workplace accidents to the Human Resources Office.  Ensures safety training is provided to employees.  Complies with OSHA standards and takes action to correct unsafe or unhealthy working conditions.  Ensures employees understand safety infractions that can result in disciplinary actions, and follows through with appropriate action.  Ensures minimal loss of duty by complying with “Return To Work” program initiatives, and following up on employee well being.Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.  Performs other related duties as assigned.QUALIFICATIONS:  Three years experience that demonstrates broad knowledge of administrative practices and principles in a supervisory role.  Skill to organize and coordinate multiple high visibility projects simultaneously.  Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation.  Skill to operate a personal computer, and associated peripheral equipment and software.  Knowledge of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor’s signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual development plans.  Skill to supervise employees in the accomplishment of work.  This is a white-collar position where occasional lifting up to 20 lbs may be required. 

Contacts

• Address CAMP PENDLETON MCCS MARINE CORPS COMMUNITY SERVICES ATTN: PERSONNEL OFFICER CAMP PENDLETON, CA 920555020 USA
• Name: CAMP PENDLETON MCCS
• Phone: 760/725-5893
• Email: [email protected]