The primary purpose of this position is to perform administrative duties such as, manage personnel issues, record keeping, property management, timekeeping, IT security, and ADPAC responsibilities for the Office of the Assistant Director - Austin (AD-A) and provide administrative support to the Deputy Chief of Staff (DCOS).

Duties

Major duties of the position include, but are not limited to: Provide technical advice and guidance to management and supervisors regarding facilities management, property management, office operations, education and training, and a wide range of operating situations and problems related to the nature of the services provided in support of the organization. Manages Fund Control Points and associated organizational fiduciary requirements. Serves as a Contracting Officer's Representative (COR) in management of contracts. Serves as a liaison with other services, functional work groups, outside agencies, Central office, Congress, and Veterans on administrative matters. Receives incoming correspondence and determines nature of response. Disseminates to appropriate official for response. Reviews correspondence and reports prepared by services for signature for accuracy, appropriate format, completeness, adequacy of content, clarity, grammatical construction, correct spelling, punctuation, format, routine instructions and compliance with suspense dates. Manage emergent Veteran issues, complaints, and reports as identified at the Austin Outpatient Clinic Administration Office. Resolves problematic issues in real-time consistent with the Veterans desires, as appropriate. Work Schedule: Monday - Friday 7:30am-4:00pm Telework: Available; pending agency policy. Virtual: This is not a virtual position. Position Description Title/PD#: Program Support Assistant/ 674-8097-0 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/05/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performing administrative and clerical support duties such as, scheduling and coordinating meetings, time keeping, coordinating travel, and purchasing; Collecting, analyzing, and tracking data; Providing clinical support and communicating with patients; Organizing office procedures; Performing office automation duties using various software applications; Maintaining calendar for executive leadership. You will be rated on the following Competencies for this position: Leadership Communication Change Management Creative Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address VA Central Texas Health Care System 1901 Veterans Memorial Drive Temple, TX 76504 US
• Name: VISN 17 SSU USAS Group
• Email: [email protected]