The Executive Assistant provides support to the Veterans Health Administration's Chief of Staff and the Deputy Chief of Staff, hereinafter VHACOS and DCOS, on specific issues and subjects that will advance the VHACOS 's agendas for the Agency and provides supervision and guidance to the VHACOS staff team in the monitoring, assessing and implementing of VHACOS activities and responsibilities as part of the Office of the Under Secretary for Health.

Duties

The incumbent performs the following major duties and responsibilities: Provides executive support and advice to the VHA Chief of Staff (CoS) and Deputy Chief of Staff (DCoS) on specific issues and subjects that will advance the agenda for the agency. Provides supervision and guidance to the CoS staff team in the monitoring, assessing and implementing of CoS and DCoS activities and responsibilities as part of the office of the USH. Formulates and implements policy; improves processes to communicate and explain policy; and evaluates the results and outcomes of policy decisions. Provides leadership and advisory services, and in the absence of the CoS and DCoS, performs duties associated with the position to assure continuous administrative direction and staff support for the Office of the USH. Analyzes and evaluates situations requiring the CoS' and DCoS' personal action, develops management options and advises the CoS on the consequences of each. Representing the CoS and DCoS to assure the flow of significant information up and down the chain of command, to communicate the CoS and DCoS views and decisions, and to provide follow-up on action items due to the CoS and DCoS for decision. Oversight of administrative functions including meeting scheduling, scheduling briefings on key issues, oversight of executive correspondence activities, suspense and control systems, approval of subordinate staff travel and leave, etc. Full management responsibility for administration of the office of the CoS. Represents the CoS and DCoS to other executive staff and key offices within the VHA, the Offices of the Assistant Secretaries, congressional offices and committees, other Federal agencies, and a wide variety of eternal groups and organizations. Manages department wide studies that could involve organizational planning and staff, and makes recommendations and changes in, and deviations from, approval organizational patterns. Work Schedule: Monday - Friday 8:00a.m. - 4:30p.m. Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Supv Executive Assistant/PD018340 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/22/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-15 position you must have served 52 weeks at the GS-14. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-14 in the normal line of progression for the occupation in the organization. Examples of specialized experience : Formulates and implements policy; improves processes to communicate and explain policy; and evaluates the results and outcomes of policy decisions; Analyzes and evaluates situations requiring senior leadership's personal action, develops management options and advises them on the consequences; Provides supervision and guidance to a team in the monitoring, assessing and implementation of activities and responsibilities of a program office. You will be rated on the following Competencies for this position: Communication: Effectively expresses information to multiple audiences through clear, convincing oral and written communications; demonstrates logical thinking when describing facts and concepts, and shapes communications to meet the needs of a specific audience; actively listens to others and demonstrates understanding of their comments and/or questions. Influencing/Negotiating: Knowledge of methods and procedures to protect information systems and data by ensuring their availability, authentication, confidentiality, and integrity. Organizational Performance Analysis: Knowledge of the methods, techniques, and tools used to analyze program, organizational, and mission performance; includes methods that deliver key performance information (for example, comparative, trend, diagnostic, root cause, predictive) used to inform decisions, actions, communications, and accountability systems. Leadership: Inspires, motivates and guides others toward goal accomplishment; coaches, mentors, and challenges subordinates; adapts leadership styles to a variety of situations; models high standards of honesty, integrity, trust, openness, and respect for the individual by applying these values to daily behaviors. Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences. Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is performed primarily in an office setting.Subject to the physical demands of the normal office environment. Travel may involve up to 25% of the incumbents time. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.


Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VHA Servicing Human Resources Office - 1 2402 Wildwood Ave Suite 301 Sherwood, AR 72120 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]