The incumbent serves as the Administrative Officer in the Medicine & Specialties Departments at VA Hudson Valley HCS. The purpose of this position is to serve as a resource and support for management, providers, and staff on a full range of administrative and clinical functions with regard to operations.

Duties

Administrative Functions Analyzes and evaluates the effectiveness of Medicine & Specialties operations in meeting established goals and objectives. Provides ongoing training and assistance to program support staff. Develops analytics system for the collection and analysis of outpatient and inpatient care feedback for access and quality measures. Reviews, analyzes, and evaluates such areas as proposed changes in mission, operating procedures, and delegations of authority affecting program operations. Establishes communication plans with clinic teams relating to the plan of action in accordance with Veterans' experience data. Develops presentations with narrative comprehensive data/reports in a variety of formats(i.e., Excel, PowerPoint, Word.) Collaborates with QM and other service lines/programs to problem solve and develop action plans to improve service delivery, under the direction of the ACOS and AGPM of the service. Interprets new guidance and directives that directly and/or indirectly impact the service. Personnel and Resource Management Responsible for equipment updates and annual equipment inventory. Submit equipment purchase plan each fiscal year (additional, replacement, and high-tech/ high-cost items.) Participate in the full range of human resources requirements, including assisting managers and chiefs with projecting staffing needs, drafting position descriptions, and preparing competencies for leadership review. Provide staff support in the maintenance of data related to budget, and expenditure estimates, and to provide workload statistics. Strive to support the best patient care without exceeding the allocated budget. Tracks performance appraisals, competencies, and proficiencies. Reviews and submits performance appraisals and proficiencies for the entire service. Veteran Healthcare Access Review clinic profiles with providers and chiefs on a regular basis and adjust clinic profiles accordingly. Review and provide input on national issues regulations and policies, utilize local Group Practice Manager (GPM) and communication strategies. Works with GPM and AGPMs to ensure a wide range of local factors are considered in the development of business access analysis initiatives. . Coordinates and aligns system performance measures and goals with system needs and specific requirements of national or VISN cooperative efforts. Work in collaboration with health care system service lines to review and develop local guidance and policies that will facilitate standardized processes. Contract Management Serves as a Contracting Officer's Representative (COR). Monitors contractor performance to ensure work is in accordance with contract documents. Analyzes requests/develops changes to contract documents and utilizes various computer programs to prepare contract documents; approve contractor payments; and validate invoice documents. Other duties as assigned Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. VA offers a comprehensive total rewards package: HR Specialist Total Rewards Work Schedule: Full Time Monday-Friday 8:00am-4:30pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD38696-O and PD38695-O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/02/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. For a GS-09 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-09 Requirements Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Ability to apply budgeting concepts necessary to project program viability under continuously changing program requirements. Basic technical knowledge of services and programs with the service, VA program goals and objectives. Comprehensive knowledge of operations and administrative functions, labor union, and personnel policies. Skill in applying analytical and creative thinking to situations and problems. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and graduate education in excess of the amount required. GS-11 Requirements Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Investigating and gathering information to ensure compliance with regulations and identify waste and abuse to improve program efficiency on an ongoing basis. Knowledge of and skill to apply budgeting concepts necessary to project program viability under continuously changing program requirements. Basic technical knowledge of services and programs with the service, VA program goals and objectives. Comprehensive knowledge of operations and administrative functions, labor union, and personnel policies. Skill in applying analytical and creative thinking to situations and problems.OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and graduate education in excess of the amount required. You will be rated on the following Competencies for this position: Acquisition StrategyAnalysis and Problem SolvingAnalytical ReasoningCritical ThinkingSelf-Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Franklin Delano Roosevelt Hospital 2094 Albany Post Road Montrose, NY 10548 US
• Name: Sarah Cassidy
• Email: [email protected]