As Administrative Officer you will: The incumbent serves as Supervisory Administrative Officer, Chief, Support Services Division (SSD). The incumbent directs a program encompassing financial, technical, administrative, and professional work encompassing timely and cost-effective support services to a VBA Regional Office. The incumbent is responsible for the management of all financial and administrative activities of the VBA Regional Office.

Duties

The work directly involves and substantially impacts the provision of essential support operations to numerous, varied, and complex technical, professional, and administrative functions. Duties include, but are not limited to, the following: Keeps the Division Chiefs, Director, and Assistant Directors informed on matters that affect the station or require attention. Give advice and recommendations on the administrative feasibility of operating plans, suggestions, and proposals. Reviews existing support service programs and recommends modification for improvement as needed. In partnership with the Director and Assistant Director, develops, recommends, and implements a variety of programs, the failure of which would have an extremely adverse impact on the overall operating capacity of the office services. Presents regular briefings to the Division Chiefs, Director, and Assistant Directors, providing workload status, and progress on projects, and making upper management aware of all issues or problems with which he/she should be acquainted or must become involved. Conduct detailed studies and analyses of organizational functions and work processes during all phases of RO activities and provide appropriate recommendations. Oversees the financial and budgetary operations through the subordinate supervisor and is responsible for coordinating and managing the exchange of information between the Finance staff, and operating divisions. Acts in an advisory capacity to the Director and/or Assistant Directors relative to the availability of funds for personnel additions, procurement of equipment, and significant expenditures for contractual services. Serves as Personal Identity Verification (PIV) Official who manages the PIV issuance process at the Regional Office and is responsible for the total scope of the chain trust of the process. Promotion Potential: This position is being advertised at the full performance level. Work Schedule: 8:00 am-4:30 pm. Hours may vary to effectively carry out the mission. Compressed/Flexible: No Telework: Yes, as determined by Station Policy Virtual: This is NOT a virtual position Position Description/ PD# Administrative Officer (Support Services Division Chief) /39931-0 Bargaining Unit Position: This is not a bargaining unit position Financial Disclosure Report: Ethics-CFD (OGE 450)

Requirements

• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a supervisory/managerial probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/02/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade at any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position, you must have served 52 weeks at the GS-13. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Specialized Experience: One year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Specialized experience is experience in a multifaceted program of services, management programs, budget/fiscal and administrative operations, or similar programs for a federal office. The experience should demonstrate the following: Preparing administrative study findings, recommendations, plans, and reports. Providing advice on programs and procedures pertaining to facilities, budgets, security, safety, and other administrative program activities. Presenting position papers and technical presentations to top management or the public involving finance and administrative program issues. Conducting independent evaluations of finance and administrative functions. Preparing and monitoring complex budgets and resolving financial management issues. Supervisory/Managerial Abilities: The candidate must also demonstrate experience or training they possess, or have the potential to develop, the qualities or successful supervision as follows: Assign to and review the work of subordinates, train and work effectively with subordinates from a variety of backgrounds and with different levels/areas of training. Accomplish the quality and quantity of work expected within set limits of cost and time. Plan your own work and carry out assignments effectively. Communicate with others effectively both orally and in writing in working out solutions to problems or questions relating to the work. Understand and further management goals as these affect day-to-day work operations. Develop improvements in, or design new work methods and procedures. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work normally involves mental rather than physical exertion. The work is primarily sedentary with some walking, standing, bending, and/or carrying lightweight items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Detroit Regional Benefit Office Federal Building, 477 Michigan Ave Detroit, MI 48226 US
• Name: Verion Walker
• Phone: 313-690-9333
• Email: [email protected]