The Tax Division enforces the nation's tax laws fully, fairly, and consistently, through criminal and civil litigation, in order to promote voluntary compliance with the tax laws and maintain public confidence in the integrity of the tax system. The Management Support Specialist provides administrative and clerical support to Section managers and personnel within the Section. The Management Support Specialist may perform work for one or more sections of the Tax Division.

Duties

PLEASE BE SURE TO READ THE ENTIRE JOB ANNOUNCEMENT BEFORE YOU APPLY. As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service. As a Management Support Specialist, at the full performance level (GS-09) of this position, the incumbent will be required to perform these responsibilities independently, upon entry into the position. At the GS-07 level, the incumbent will be expected to perform the tasks under close supervision, and in receipt of detailed instructions. Your typical work assignments may include the following: Acts as the focal point for all section legal case management information and data analysis. Ensures that all section legal case data is complete, retrievable, and accurate in the Division's case management system. Analyzes new case material to determine type of case, and selects specified data tracking information to be entered in a legal database management/case management system. Analyzes legal correspondence and documents to extract statistical information, (e.g., court dates, pleading due dates, offer date received, approved or disapproved and amount due under offer to either side, decisions, and judgments) to be entered in case management system. Monitors the progress of trial and other litigation activities conducted by Section attorneys from initial assignment to completion, obtaining relevant information from attorneys and preparing disposition of cases. Prepares correspondence, spreadsheets, graphics, and presentations. Reviews correspondence for procedural and grammatical accuracy, conformance with general policy, factual correctness, and adequacy of treatment, and calls deviations or inadequacies to the attention of the writer. Enters Time and Attendance (T&A's) for section employees and prepares reports associated with the preparation of the T&A's. Makes travel arrangements for Section managers, prepares travel authorizations for office staff; assigns a document control number to each travel authorization: uploads travel authorizations to the Tax Division financial management system. Prepares travel reimbursements.

Requirements

• You must be a United States Citizen or National.
• You may need to submit to a drug test and receive a negative drug test result before you can be appointed into this position.
• You may be required to complete a one-year probationary period.
• You will need to successfully complete a pre-employment background security process pending completion and adjudication of the background investigation before you can be appointed to the position.
• If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov
• This is not a remote position. You will be required to work in person at our Washington, DC offices. However, some Telework may be authorized.

Qualifications

To qualify for the position of Management Support Specialist at (GS-0301-7/9), you must possess the required specialized experience specific to this series and grade. If you are a current government employee on a permanent appointment in the competitive service, you will need to demonstrate 1-year (52-weeks) at the next lower grade level, to meet the time-in-grade requirements for this occupational series and grade. To qualify at the GS-07 grade level you must possess the following:Applicant must possess one year of specialized experience equivalent to the GS-05 level in the Federal service or equivalent experience in the private sector, which demonstrates the knowledge, skills and abilities necessary to perform the duties of the position. Examples of specialized experience are, but are not limited to: Experience using automated programs including Word Office Suite, and automated travel authorization and voucher system(s); Experience analyzing legal correspondence and documents to extract statistical information; Experience preparing correspondence, spreadsheets, and reports; Experience entering Time and Attendance (T&A's) in an automated system; and Experience reviewing correspondence for procedural and grammatical accuracy. -OR- Possessone (1) full year of graduate level education; OR Superior academic achievement - A bachelor's degree with Superior Academic Achievement (SAA). SAA is based on a GPA of 3.0 or higher out of a possible 4.0; class standing in the upper third of graduating class; or election to membership in a national scholastic honor society. (Note: You must attach a copy of your transcripts.) -OR- Possess a combination of both, specialized experience and graduate education described above. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. To qualify at the GS-09 grade level you must possess the following:Applicant must possess one year of specialized experience equivalent to the GS-07 level in the Federal service or equivalent experience in the private sector, which demonstrates the knowledge, skills and abilities necessary to perform the duties of the position. Examples of specialized experience are, but are not limited to: Experience using automated programs including Word Office Suite, and automated travel authorization and voucher system(s); Experience analyzing legal correspondence and documents to extract statistical information; Experience preparing spreadsheets, reports, graphics, and presentations; Experience entering Time and Attendance (T&A's) in an automated system and preparing reports associated with the preparation of the T&A's; Experience reviewing correspondence for procedural and grammatical accuracy, conformance with general policy, and factual correctness; and Experience identifying relevant legal case data to be keyed into a legal case management tracking system. OR- Possess a Master's or equivalent graduate degree or two (2) full academic years of graduate level education leading to such a degree or a LL.B or J.D. degree, if related. (Note: You must attach a copy of your transcripts.) -OR- Possess a combination of both, specialized experience and graduate education described above. To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond one year by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify. Transcripts: If qualifying based on education or combination of experience and education, you must submit unofficial transcripts or list of courses that includes school attended, school address, course titles, grades earned, completion dates, department, and quarter/semester hours earned. NOTE: Official transcripts are not required at the time of application; if you are selected, you must provide official transcripts before you start work. Time in Grade Requirement: Current government employees on a permanent appointment in the competitive service must demonstrate one year (52-weeks) at the next lower grade level to meet the time-in-grade requirements for the occupational series and grade. You MUST meet all qualification requirements by the closing date of this announcement, 09/27/2023. Your resume must support your responses to the application questionnaire and qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume.

Education

Education must be reviewed and certified by an accrediting institution recognized by the U.S. Department of Education in order for it to be creditable toward your qualifications. Therefore, you should provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For more information about this requirement, please visit the U.S. Department of Education website for Foreign Education Evaluation.

All documentation must be in English or include an English translation.

Contacts

• Address Tax Division - Multiple Sections c/o 4 Constitution Square 150 M Street NE Washington, DC 20002 US
• Name: Danielle Williams
• Phone: 202-305-8341
• Email: [email protected]