This position is located in the Department of Health and Human Services, Assistant Secretary for Administration, Office of Equal Employment Opportunity, Diversity and Inclusion headquartered in Washington, District of Columbia.

Duties

WHAT YOU'LL BE DOING DAY TO DAY As an Administrative Specialist, you will use your knowledge of and experience with Assistant Secretary for Administration, Office of Equal Employment Opportunity, Diversity and Inclusion (EEODI), to optimize business results and customer experience by: Providing executive support, including advisory, analytical, and coordination services to the Deputy Assistant Secretary (DAS) and assuring coordination of management initiatives, special projects, and daily activities for the Assistant Secretary for Administration. Serving as the primary administrative point of contact and liaison with other offices, individuals, and agencies on operational and programmatic matters concerning the DAS and EEODI. Ensuring all requests for action, whether by telephone or in writing, are appropriately handled by the incumbent or staff. Providing calendar management, exercising control over the RA's schedule with complete authority for commitments of time, making final decisions on appointments and conferences in accordance with the DAS's schedule.

Requirements

• U.S. Citizenship required
• Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov
• Suitable for federal employment
• Meet time in grade restrictions by the closing date of the announcement
• Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
• Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
• All qualification requirements must be met by the closing date.
• Financial disclosure statement may be required.
• Probationary (or trial) period may be required.

Qualifications

WHAT WE ARE LOOKING FOR: GS-11: Minimum Qualifications: You must have one year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-09 grade level in the Federal service performing at least 3 of the following: 1. Providing administrative, customer service, and technical support to an executive leader and office. 2. Assisting with providing calendar management, arranging travel and preparing travel authorizations and/or vouchers. 3. Reviewing administrative policies and procedures to determine the effectiveness and efficiency of administrative operations. 4. Developing reports, memorandums, and procedures that articulate applicable information to provide assistance in completing tasks. OR Have successfully completed a Ph.D. or equivalent doctoral degree (e.g.,LL.M) or three (3) full years of progressively higher level graduate education leading to a Ph.D. or equivalent degree at an accredited college or university in a field that provided the knowledge, skills, and abilities necessary to do the work for this position. NOTE: You must submit a copy of your college transcripts (official or unofficial) to support your claim. OR Have a combination of specialized experience/education as mentioned above. GS-12: Minimum Qualifications: You must have one year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-11 grade level in the Federal service performing all of the following: 1. Providing a wide range of high-level administrative support functions to include high volume calendar management, arranging travel and preparing travel authorizations and/or vouchers. 2. Utilizing evaluation techniques and administrative concepts to make administrative recommendations aimed at improving the effectiveness of processes within the office. 3. Analyzing and resolving complex problems in administrative support and staff activities. Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. OPM Qualification General Policies Website

Education

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov.

Note: Applications can be accepted from students who expect to complete qualifying education within 9 months from the date of application. Education was completed successfully before the applicant can be appointed.

Contacts

• Address Assistant Secretary for Administration 200 Independence Ave SW Washington, DC 20201 US
• Name: SROC Help Desk
• Phone: -----
• Email: [email protected]