This position is located in the Department of Veteran Affairs, Support Services Division (SSD), in a Regional Office (RO). The primary purpose of this position is to assist with the oversight of the facility-wide Records Management Program. Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages.

Duties

The Veterans Benefits Administration (VBA) is a wide network of field locations where personnel provide Veterans, their dependents, and survivors with information, advice and assistance regarding the availability and procurement of benefits under laws administered by the Department of Veterans Affairs(VA) and other agencies. Primary duties include but are not limited to the following: Develops and implements facility policies and procedures in accordance with VA and VBA policy, National Archives and Records Administration (NARA) and other applicable federal laws and regulations. Develops standardized file inventory/file plan and indexing approaches, where appropriate, to simplify the use, access, and integration of information within the facility. Receives training and utilizes the acquired training to conduct uniform training to business lines liaisons. Conducts focused monitoring and auditing of records created and maintained by business lines. Maintains a thorough working knowledge of VA/VBA Systems of Records, VA/VBA privacy policy, Freedom of Information Act, Office of Management and Budget, NARA, and other federal laws and regulations. Works to ensure facility compliance with VA/VBA policy, NARA, and other applicable federal laws and regulations for records management programs and recommends, at the facility and national level, improvements in records management practices. Evaluates and audits records maintained by business lines to ensure work processes and policies related to the information life cycle are adhered to and documented. Facilitates regular interdisciplinary records management committee meetings and participates in other facility committees pertaining to the information life cycle (i.e., records management committee). Identifies and reports problems and deficiencies in the records management program for corrective action. Assists DRMOs/RMTs in identifying resources and responsibilities needed for adequate records management. Promotes and elevates records management practices to facility management in accordance with policy. Compiles and presents results to facility leadership for corrective action. Works in conjunction with Regional Counsel, General Counsel, and the Information Security Officer (ISO) to research, determine, document, and implement a process for administering legal holds and the resumption of records destruction. Work Schedule: Full time, Monday through Friday Compressed/Fexible: May be available per local agency guidelines TELEWORK ELIGIBLE: Yes per Agency guidelines. Virtual: This IS NOT a virtual position Position Description Title/PD#: Records and Information Management Specialist/ #39982A Relocation/Recruitment Incentives: Not Authorized Bargaining Unit: No, This is a NOT a bargaining unit position. Physical Requirements: The work normally involves mental rather than physical exertion. Promotion Potential: None Financial Disclosure Report: Not required

Requirements

• You must be a U.S. Citizen to apply for this job.
• Designated and/or random drug testing may be required
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Bargaining Unit Position: No
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
• If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/14/2023. Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). Time-In-Grade requirements also apply to current employees applying for a Veterans Employment Opportunities Act of 1998 (VEOA) appointment. NOTE: All current or former Federal employees must provide a copy of their SF-50 (you may need to submit more than one), "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure (1 or 2), and type of service (Competitive or Excepted). Applicants must demonstrate that they meet the Specialized Experience requirement as noted below. Specialized Experience GS-12: You must have one year (52 weeks) of specialized experience that is equivalent to the GS-11 grade level in the Federal service that involves (1) Implementing policies and procedures for records management programs or services; (2) Planning, organizing, managing projects, and prioritizing work under time constraints and stressful situations; (3) Applying pertinent laws and regulations such as FOIA and/or the Privacy Act to program services; 4) Writing professional and technical information in a clear, logical, and concise manner; and (5) Use of software applications to perform statistical analysis of programs/issues and preparing reports and briefings. You will be rated on the following Competencies for this position: Capacity ManagementCommunicationsManages and Organizes InformationProblem SolvingTeaches Others NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For work in the federal service, include the grade level for the position(s). Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no education substitution at the GS-12 grade level for this position.

Contacts

• Address Veterans Benefits Administration 1800 G Street, NW Washington, DC 20006 US
• Name: Mid-Atlantic Service Branch
• Email: [email protected]